Executive Assistant to the President

We are seeking a highly organized, detail-oriented and confident Executive Assistant to support the President of Malbon Golf, a rapidly growing apparel company. The successful candidate will be a proactive individual with exceptional communication skills, who can effectively manage the President’s demanding schedule, prioritize tasks, and handle confidential information.

Key Responsibilities:

- Manage the President’s daily schedule, including scheduling appointments, meetings, and conference calls.

- Act as the first point of contact for internal and external stakeholders, handling incoming calls and emails in a professional manner.

- Prepare correspondence, reports, and presentations as required by the President.

- Handle confidential information and maintain discretion at all times.

- Coordinate travel arrangements and prepare detailed itineraries.

- Act as liaison between the President and other departments, ensuring effective communication and collaboration.

- Manage the President’s inbox, filtering out irrelevant messages and prioritizing tasks as required.

- Provide administrative support for the President during meetings, including taking minutes and following up on action items.

- Assist with special projects and other ad-hoc duties as required.

Qualifications:

- At least 3 years of experience as an executive assistant, supporting a senior executive.

Excellent organizational and time management skills with the ability to prioritize tasks effectively.

- Strong written and verbal communication skills, with the ability to articulate complex information in a clear and concise manner.

- Ability to handle confidential information with discretion and maintain a high level of professionalism at all times.

- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with scheduling tools such as Google Calendar and Zoom.

- Ability to work independently and take initiative, while also being a team player.

Proven experience in successfully managing multiple tasks and projects in a fast-paced environment.

If you are a driven and motivated individual, with a passion for supporting the success of senior executives, we would love to hear from you. Please apply with your resume and cover letter for immediate consideration.

Malbon Golf is an equal opportunity employer and welcomes applicants from all backgrounds to apply.