Executive Assistant

Overview:

MammothRx is a fast-growing healthcare software start-up based in Orange County, CA. We are seeking a proactive, reliable, and experienced Executive Assistant to provide high-level administrative support to our executive team of 3 individuals. The ideal candidate will have excellent communication and organizational skills, be able to multitask in a fast-paced environment and possess the ability to prioritize, manage, and execute deliverables on multiple projects with ease. Please visit www.mammothrx.com for a detailed overview of the company.

Responsibilities:

• Proactively manage and maintain the executive’s calendar, including scheduling and coordinating appointments, meetings, and travel arrangements

• Manage email and phone communication on behalf of the executive and respond to inquiries in a timely and professional manner

• Prepare and distribute reports, presentations and other correspondence as required

• Support the executive team in day-to-day activities, including project management and coordination of tasks

• Conduct market research, gather, and analyze data to inform decision-making

• Assist in the planning and execution of internal and external events, meetings, and conferences

• Act as a liaison between the executive team and other departments and external stakeholders

• Manage confidential and sensitive business information with discretion and professionalism

• Other duties as assigned by the executive team

Qualifications:

• Bachelor’s degree in business administration or a related field

• Proven experience as an Executive Assistant or similar role in a fast-paced environment, preferably in a start-up setting for executives

• Excellent communication, interpersonal skills, problem-solving, and resourcefulness

• Strong organizational and time management skills with the ability to prioritize and multitask effectively

• High level of proficiency in Microsoft Office Suite, Google Drive, and other common applications

• Ability to work well independently and with team members

• Strong attention to detail and ability to maintain business confidentiality

• Flexibility to work outside of normal business hours when necessary

We are an equal opportunity employer and welcome applications from all qualified individuals. If you are a motivated, self-starter with a passion for supporting others and are interested in joining a dynamic and fast-paced start-up, please submit your resume and cover letter for consideration.

Interview Process:

Phase 1: Zoom interview

Phase 2: In-person interview with office tour

Phase 3: Panel interview with executive team

Job Type: Full-time

Pay: $78,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Lake Forest, CA 92630: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 4 years (Required)
• Microsoft Powerpoint: 4 years (Required)

Work Location: In person

Salary : $78,000 - $100,000