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Executive Secretary

Management & Engineering Technologies...
Port Hueneme, CA Full Time
POSTED ON 4/23/2024
METI is seeking a Executive Secretary to perform administrative duties at an executive assistant level, showcasing expert knowledge of office routines and a deep understanding of the organization, programs, and procedures related to the US Navy. As a crucial member of our team, you'll interface with high-ranking officials, ensuring seamless communication, efficient problem-solving, and top-notch support for our vital operations. This position is contingent upon the award of a contract.

Duties:
  • Interface with individual Commanders, command staff, departments, divisions, and others to ensure timely responses to action items, data calls, and problem resolution.
  • Support executive-level managers or Commands, requiring experience in handling different situations while interacting with executive-level teams and their processes.
  • Take and distribute general instructions, priorities, duties, policies, and program goals to support staff members.
  • Determine which tasks and requests should be forwarded to supervisors and which should be delegated to other support teams.
  • Make arrangements for conferences and meetings, including familiarity with conference tools and processes.
  • Adhere to normal working hours, meet deadlines, follow company policies outlined in the Employee Handbook, communicate regularly with assigned supervisor(s), and stay focused on assigned tasks, including company meetings.
  • Complete other tasks as assigned, ensuring efficient and effective support for organizational needs.
Qualifications:
  • Must be a U.S. Citizen with an Active Secret Clearance and have the ability to maintain a Secret Clearance.
  • At minimum, a High School Diploma or GED equivalent is required, however, an Associates Degree in Business is preferred, but not required.
  • A minimum of 5 years experience supporting 2 or more management level / leadership level personnel. Experience supporting 4 or more management level/leadership level personnel is preferred, but not required.
  • A minimum of 5 years utilizing Navy Correspondence Manual standards and procedures is preferred, but not required. Experience with Microsoft Office Suite Power User proficiency is preferred, but not required.
  • A minimum of 5 years experience with Microsoft Office Suite applications on an Advanced level.
  • A minimum of 5 years of experience in either ERP or DTS programs.
  • A minimum of 5 years experience in Administrative support in the military and government
  • Highly advanced writing and editing skills.




METI is proud to be an equal opportunity employer and is committed to building a workforce representative of the diverse communities we serve. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
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