Executive Assistant

Executive Assistant:  20 hours weekly 

Where do you live:  We are a “work from anywhere” company, which means we can work remotely from our homes from anywhere in the world. However, for this position, we are ideally looking for a local team member that lives within 30 miles of Glens Falls, New York to work remotely but can also join in and attend in-person meetings with executives as needed and coordinate in-person and local events.  

Who you are:  Are you super organized?  Do you have a great memory?  Can you think on your feet and respond quickly? Are you a people person? We are seeking an Executive Assistant to support our leadership team.  We are looking for someone who loves to solve problems, is highly organized with great communication and customer service skills.  Someone who thrives in a fast-paced environment and is not afraid to hop on the phone or a video zoom call and talk with a customer.

Responsibilities:

• Handles scheduling (scheduling sales appointments, follow-up calls, and proposal review meetings)

• Writing (blog posts, client proposals, social media posts, CEO emails, etc.)

• Email management for CEO

• Attend meetings with CEO as needed and coordinate follow-up tasks

• Sales team support: follows ups with contacts and schedules meetings, ad campaign analysis, and reporting

• Website support as needed: website and microsite edits, website portfolio updates, portal event calendar management

• Communication with the executive team, company staff, clients, and others.  

• Outreach and coordination with clients for review, video testimonials, and other.

• Organize company events, including travel arrangements

• General support activities such as arranging gifts for employees or clients

Skills:

• Written skills; a writing test is part of the hiring process

• Project management, problem-solving, and multitasking capabilities

• Exceptional interpersonal skills

• Exceptional computer skills

Experience with the software and applications we use is a plus:

• G-Suite (docs, sheets &/or Excel)

• Google Analytics 

• Asana

• Social media platforms and tools from TikTok to Later.

• Canva

• PandaDocs

• WordPress