Purchasing Coordinator

Manor communities is a family-owned management company overseeing the operations of ten apartment communities comprising 2400 units in Pennsylvania, New Jersey, and West Virginia. We take pride in maintaining the excellent condition of each of our properties and providing prompt and quality service to our residents. J. Turner Research has ranked us among the top ten most reputable property management companies in the nation since its rankings were introduced. In 2022 and 2023, we were recognized as #2 most reputable property management company in the nation for our size division.

Responsibilities:

• Competitively bid and procure materials, appliances, fixtures, flooring, and supplies for Property Operations, R&M and renovation of apartments. Procure other items as needed for Manor Communities and their Apartment Communities.
• Work closely with company leadership on purchasing initiatives for projects that support operations, sales & marketing and for property and grounds.
• Assist VP of Finance in managing the procurement process including negotiating terms and conditions, vendor vetting, management approvals and issuing purchase orders / vendor contracts.
• Track and support contract and services renewals for corporate office and apartment communities.
• Update and manage vendor, contracts, asset tracking, and other databases. Maintain cost tracking and records for all vendors and company purchasing.
• Assist in managing vendor relationships including onboarding, insurance requirements, and on-going business activity.
• Track on-hand inventory levels and partner with management to maintain inventory levels for frequently ordered items.
• Maintain AppFolio property management system for tracked purchases including monthly accounting entries and associated account reconciliations.
• Audit, match vendor invoices to purchase orders, code and process invoices in accounts payable.
• Other responsibilities as assigned by Management.

Required Skills / Qualifications:

• Minimum of 2-5 years of purchasing / procurement experience
• Knowledge of procurement and vendor management best practices
• Effective verbal and written communications skills
• Purchasing experience in the property management / construction field is desirable
• Strong analytical and PC skills including Microsoft Excel

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person