Operations Assistant

We are looking for an Accounting / Operations Assistant to join our team! You will be responsible for assisting in the following areas: Answering phone calls, Timekeeping, Shipping/Receiving, Purchasing, Order Processing, Safety, and assisting with other operational tasks. This is a very "hands-on" role. Self starter and problem solver! Small office/business environment. Job responsibilities include:

Timekeeping

• Receive and manage timecards/time sheets/Vacation or PTO requests.
• Enter employee's timecards and into system daily.
• Copies of field timesheets to job files.
• Give weekly report to Accounting for payment.

Order Processing

• Receive customer orders or new sales orders written/verbal.
• Request accounting open/assign job number.
• Create job folders and shop traveler/work packet. Hang the job packet on the job board.
• Create daily open jobs report and distribute.
• Once job is shipped/completed, ensure all documents are in job folder then send job folders to Accounting for invoicing.

Purchasing

• Receive Purchase Requisitions or verbal requests, then issue POs as requested.
• Tickets/POs to pending and copies job folders.
• If new vendor is needed, send request to Accounting.

Shipping/Receiving

• Assist with Customer packing lists/shipping documents. Make copies for job files.
• Manage all shipping and receiving documents along with the pending folders.
• Receive packing lists and match with corresponding purchase order.
• Make any notations if everything was not received.
• Enter receiver into the system.
• Forward purchase order, packing list and receiver to accounting for processing.
• Assist with any other tasks.

Safety

• Maintain safety manuals.
• Assist and coordinate safety training with HCSC, DISA, etc.
• Submit copies of training certifications and paperwork to Controller for employee files.

Other

• Assist field and shop operations.
• Other projects as assigned.
• Answer phones and direct calls to proper individuals.

​Qualifications:

• 3 years experience in operations, preferably in manufacturing, oil and gas or construction
• Experience with JobBOSS preferred, Excel and Word
• Detail and deadline-oriented
• Strong analytical and problem-solving skills