Executive Assistant

MAQ Software delivers innovative software solutions for Fortune 500 companies. Our solutions use Microsoft Azure and advanced analytics using Azure Synapse, and Power BI.

For the past 22 years, the company has been closely aligned with Microsoft Corporation. We are also one of the top Microsoft Managed partners worldwide. Based on our demonstrated expertise, we have attained Microsoft Advanced Specializations on Analytics, Cloud Security, Data Warehouse Migration to Microsoft Azure, and Modernization of Web Applications.

For delivering innovative business intelligence (BI) and analytics solutions using Power BI, MAQ Software won the global Microsoft Power BI Partner of the Year Award last year.

As part of our fast-paced team, you will help deliver over two hundred software solutions every year in an agile and fast-paced manner. As a part of the software development organization, you will get great exposure to multiple projects using the latest technologies. The company employs over a thousand engineers in four engineering centers located in Redmond, WA, and India (Noida, Hyderabad, and Mumbai).

As a key member of a dynamic team, you will take part in sprint planning, product definition, and software implementation. This role provides a unique opportunity to be involved with every aspect of a software development project throughout its development life cycle. Our developers gather requirements, design code, test, engage in task management, and deliver end-to-end solutions to customers. This role includes all the technical challenges associated with ensuring project delivery on fast-paced projects

Engineering Culture:

We foster an intense work culture with a can-do attitude. All our key managers come from excellent educational backgrounds and have extensive experience growing a company and mentoring software engineers. Due to our smaller size, we adopt the latest technologies and computing trends ahead of the larger industry players. As a part of the company’s globally distributed engineering team, our engineers gain exposure to the latest software engineering practices and fast development cycles.

You will be working with software developers who routinely work on challenging problems that utilize the latest technologies for fast-paced software delivery.

Examples of some of our projects:

One of the largest food and beverage companies in the world faced challenges due to unreliable data that did not give executives a real view of their customers’ points of sale. This resulted from having disparate systems that generated siloed, static, and conflicting reports. In addition, reporting performance was low, and dashboards were not intuitive. We addressed these challenges by migrating multiple Business Page 2 of 5 Intelligence platforms into Power BI, which reduced critical decision-making from weeks to days, brought savings in licensing and infrastructure, and led to skyrocketing Power BI adoption. This was accomplished through a well-crafted plan that included a Power BI migration and optimization, process automation through Power Automate, and a pilot to integrate Azure Synapse to infuse AI-driven insights into inventory, delivery routes, and sales forecasts. A key contributor to user adoption was our approach to implement Centers of Excellence to train hundreds of team members around the world in Power BI capabilities, governance, and best practices.

For another client, we developed a Business Intelligence solution to pull high volume data (more than 150 million rows) from source tables to a staging environment efficiently. We developed visually rich reports that allow business users to analyze the data from a unique perspective and do what-if analysis based on business needs. We developed data orchestration pipelines to pull a high volume of data in 30 minutes and developed reports using Power BI with optimal page performance.

Job Description:

We are looking for a highly organized and proactive individual who will provide comprehensive administrative support to the CEO and other senior executives. The executive assistant will manage a wide range of tasks, including scheduling, correspondence, and document preparation, while upholding the professional reputation of the executive and the company

Key Responsibilities:

• Manage the executive's schedule and calendar, including scheduling meetings, appointments, and travel.

• Answer phone calls and manage emails on behalf of the executive, responding to inquiries and directing calls as necessary.

• Draft and type correspondence, reports, and other documents, ensuring accuracy and clarity.

• Coordinate and organize events, such as meetings, conferences, and presentations, including arranging for venues, catering, and logistics.

• Maintain and organize the executive's schedule and calendar, ensuring that all deadlines and commitments are met.

• Manage expenses and prepare expense reports, including tracking receipts and reconciling credit card statements.

• Arrange for travel and accommodation for the executive, including booking flights, hotels, and rental cars.

• Maintain confidential records and documents, including personnel files and financial documents.

• Perform research and gather information for the executive as needed, using online sources and other resources.

• Provide support to the executive during meetings and presentations, including setting up audio-visual equipment and distributing materials.

Qualifications:

• 5 years of experience as an administrative assistant or executive assistant.

• Proficiency in Microsoft Office and Google Suite, with advanced skills in Word and Excel.

• Excellent communication and organizational skills, with the ability to prioritize tasks and meet deadlines.

• Ability to handle confidential information with discretion and maintain a high level of professionalism.

• Strong attention to detail and ability to multitask in a fast-paced environment. Page 4 of 5

• A Bachelor’s degree in a related field is preferred but not required.

• Experience working in a startup or technology company is a plus.

Location: Express Trade Towers 2, Second Floor, B-36, Sector 132, Noida 201301

Ideas for Candidates Interested in Preparing for Interview:

• Go through some of the work we do https://maqsoftware.com/case-studies

• Review Founder’s Mentality by Bain and Company http://www.bain.com/publications/business- insights/founders-mentality.aspx

• Review What I Did Not Learn in B – School and What I Did Not Learn at IIT book by Rajeev Agarwal, Founder and Managing Consultant to learn about the company culture

• Showcase your interest and aptitude in the technology services industry