Office Administrative Assistant (Part-Time) Disability Resources & Services

$19.00/per hour

This is a part-time, temporary position not eligible for benefits.

Flexible up to 19.5 hours per week; Monday - Friday

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona’s Best Employers

GateWay Community College is a Hispanic Serving Institution with one of the most diverse student bodies in the Maricopa Community College district. Over 46% of our students indicate Hispanic heritage and better than half of the student population represents more than 40 countries.

GateWay Community College is seeking to attract candidates who want to help us continue building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. GateWay Community College understands that diversity is integral to excellence. We honor diverse experiences and perspectives, strive to create welcoming, inclusive, respectful learning environments, and promote access, opportunity and justice.

We are looking for equity-minded applicants who reflect, and demonstrate sensitivity to and understanding of, the diverse communities and populations that make Arizona a rich and vibrant place to live and work. When you join the team at GateWay, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice built on broad collaboration among faculty, staff, students, and community partners. In deciding whether to apply for a position at GateWay, you are strongly encouraged to consider whether your values align with our Vision, Mission, Goals, and Values.

GateWay Community College is seeking a part-time (PT) Office Assistant for our Disability Resource Center. This position will support duties including, front desk reception, guiding students to the appropriate resources, responding to phone calls and emails, and event preparation.

The role of the DRS part-time (PT) Office Assistant is to manage the department’s daily operations and serve as the community facing team member to GateWay’s DRS Ddepartment. Their responsibilities include: assisting students with completing the online application and uploading documentation, processing student applications, maintaining office equipment, overseeing student staff, coordinating office events, ordering alternative text, scheduling interpretive and other services, scheduling appointments, and managing office supplies. They are the support person responsible for the day-to-day operations of the department and communicating with faculty, staff, and administrators.

To best serve the students, department, and college, this position requires a physical presence on campus.

Assist DRS representatives with duties including and similar to:

• Process student applications and uploading documentation to student profiles (as needed).
• Create and execute projects, task lists, department functions, posters, and events.
• File, organize, review, and maintain confidential student records in the DRS database and the district-wide SIS database.
• Answer calls/greet students, staff, faculty and community members who may have direct, specific, subject-sensitive requests.
• Schedule appointment/meetings for DRS Student Services Specialist Senior and Director.
• Schedule interpretive services.
• Conduct student and part-time staff team meetings to ensure cohesion between team members.
• Order alternative text, linking note takers with students, scheduling interpreters and other services to support access needs of students registered with the DRS Department.
• Working side-by-side with DRS team members to resolve issues as needed.
• Maintain a working knowledge of the rights and responsibilities of students with disabilities under the Rehabilitation Act of 1973, the ADA of 1990, and the ADAAA of 2008.
• Maintain a working knowledge of current District Documentation Guidelines, Grading, Domestic Animal, and other policies and processes.

Maintain computer records of all DRS interactions by:

• Record, review, and sort notes from DRS team members/management.
• Work with spreadsheets and data input for End of Year reports and similar.
• Maintain the DRS GateWay Community College website.
• Plan and provide information regarding the activities, functions, equipment, services, promotional materials, and expectations associated with DRS.
• Record and monitor due dates for department equipment/property rentals.

Provide Support Services for Students with Disabilities which may include:

• Research and coordinate the purchase of DRS equipment, vendors, software, or resources.
• Receive student complaints and appropriately filing reports as needed.
• Maintain the semester work order list which includes items such as: brailed materials, PDF format textbooks, note taking assignments, cart systems, closed captioning, and more.

High School Diploma or GED

• Associates Degree or higher is preferred
• Experience working with disability services, confidential information, students, or similar.
• Experience with office coordination, administrative assistance, clerical work, or similar.
• Ability to research student information, take objective notes, and establish cooperative working relationships with team members
• Experience working in an institution of higher education/post secondary school.
• Experience working within a community college environment.
• Basic experience with Maricopa tools (SIS, HCM, Early Alert Platform, etc.) and DRS Connect or similarly related systems is preferred
• Knowledge of all Microsoft Office products and the Google Platform is preferred
• Basic experience with team dynamics, group management, or public speaking.
• Ability to work independently & effectively in an environment with frequent interruptions.
• Bilingual in English & Spanish is preferred

• May be required to sit for a prolonged period of time; viewing a computer monitor
• May be required to lift or carry up to 25 lbs.
• MCCCD does not sponsor individuals for any type of work visas.

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment (must include number of hours worked)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Open until filled

First Review August 28, 2023

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.