Property Operations Assistant

Responsibilities include:

• Schedule and oversee property work orders; determine necessary resources and coordinate labor and materials.
• Verify and document completion of all routine maintenance and repairs in the property maintenance management system.
• Manage monthly move in/move out turnovers; schedule necessary repairs and renovations to ensure timely execution.
• Communicate and coordinate with city and state officials to ensure the proper maintenance of permits, licenses, and certifications.
• Coordinate required inspections to ensure full compliance with codes, regulations, and safety standards.
• Manage and contribute to property maintenance and enhancements, including recommending preventive and cost cutting measures.
• Establish and maintain relationships with third parties and vendors integral to project completion.
• Manage bidding processes and contract negotiations as needed.
• Effectively communicate and work alongside other departments to maintain a coordinated working environment; update team regularly regarding status of open items
• Assist with creating, tracking, and managing budgets and expenses for projects; maintain comprehensive project documentation.
• Ensure resource availability and allocation, track usage and storage of surplus materials.

Job requirements:

• Communicate effectively and professionally with principals, team members, vendors, supervisors, and tenants in written and verbal form.
• Maintain a neat and professional appearance and demeanor at all times representing Maridian Properties
• Ability to track a variety of forms, payments, and contracts.
• Highly organized and able to multitask and oversee numerous projects simultaneously.
• Hybrid position that will require 85% in-office work, 15% on-site work.
• Strong attention to detail, deadlines, and budgetary guidelines
• Problem-solving and leadership skills
• Contract negotiation.
• Time efficient
• Strong computer skills; proficiency in Word, Excel, Outlook and learning new programs.
• Property Management experience is a plus.
• Fluent Spanish is a plus.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift

Language:

• Spanish (Preferred)

Ability to Relocate:

• Hoboken, NJ 07030: Relocate before starting work (Required)

Work Location: In person