Administrative Assistant

The Administrative Assistant will provide support to the Accounting Manager and Inventory/Records Administrator/Contracts Administrator with travel booking.

Essential Functions

1. Maintain organized purchase records
2. Receive and stock ordered parts
3. Prepare shipments
4. Update inventory management software
5. Conduct periodic audits of inventory
6. Accurately enter maintenance records in aviation maintenance management software
7. Assist maintenance team with clerical tasks
8. Book travel for employees and others upon request
9. Answer phones
10. Assist with general accounting functions as needed for back-up support
11. Provide customer service requests as needed
12. Assist in any general office duties as needed

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Accuracy
2. Professional, positive attitude
3. Resourcefulness
4. Computer literacy
5. Comfortable in Excel
6. Has basic accounting/administrative experience
7. Accounting experience a plus

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The office is located at an airport and can be noisy.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, an employee in this position must be able to occasionally lift inventory items weighing up to 50 pounds, climb ladders, or crouch.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. with after-hours availability for summertime travel bookings needs.

Required Education and Experience

• Experience with Microsoft Office and Windows operating system
• Experience in Excel
• Valid driver’s license

Preferred Education and Experience

• Experience in aviation industry
• Experience in logistics
• Experience in general administration and accounting

AAP/EEO Statement

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Basic medical, dental, vision, 401K, etc., also ID90 reduced (up to 90%) airlines fares. Pay and benefits are competitive, DOE.