Official

Position Overview :

• DESCRIPTION : MARTIN COUNTY CLERK & COMPTROLLER CLASS DESCRIPTION
• CLASSIFICATION TITLE : OFFICIAL RECORDS CLERK I

GENERAL DESCRIPTION :

• Under the direction of the division manager, this position performs a variety of operations relating to the administrative duties and statutory responsibilities of the Clerk of the Circuit Court and Comptroller.
• The position requires the incumbent to communicate with co-workers, management, judges, elected officials and the public in a courteous and professional manner.
• This is a non-exempt position under the FLSA.

SPECIFIC DUTIES AND RESPONSIBILITIES

EXAMPLES OF ESSENTIAL FUNCTIONS :

The list of essential functions outlined below is intended to be representative of the tasks performed within this position.

• Accept entry-level documents for recording and verifying statutory requirements.
• Calculate and receipt related service.
• Index and scan documents into the official record of Martin County.
• Accept and execute passport applications in adherence to Federal requirements.
• Take passport photos according to U.S. Department of State guidelines.
• Issue marriage licenses and perform marriage ceremonies Assist customers with copy requests from county archives.
• Receipt petitions to the Value Adjustment Board.

KNOWLEDGE, SKILLS AND ABILITIES :

• This position requires a minimum of a high school diploma or equivalency diploma.
• Two years or four-year degree from an accredited school is desirable, and special consideration will be given to applicants who possess a degree of higher learning, or to those who are fluent in a secondary language.
• Exceptional recent relevant and related work experience and / or education may be considered in lieu of the minimum requirements on a year-for-year basis.
• Knowledge of the functions and organization of the Clerk of Circuit Court and Comptroller office and of other public agencies.
• Knowledge of business English, including spelling, grammar, and punctuation Proficiency in Microsoft Office programs.
• Ability to work with a personal computer in a Windows environment.
• Ability to answer phones and transfer calls using standard office procedures.
• Ability to thrive in a fast-paced environment, where timeliness and accuracy are of critical importance.
• Ability to effectively communicate both orally and in writing.
• Ability to make sound, independent decisions.
• Ability to effectively follow written and oral instructions Ability to receive money and balance a cash drawer daily.

ADA COMPLIANCE : Physical Ability :

Physical Ability :

• Tasks require the ability to exert light physical effort in sedentary to light work but which may involve some occasional lifting carrying pushing and / or pulling of objects and materials of lightweight.
• Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements :

• Some tasks require the ability to perceive and differentiate visual cues or signals.
• Some tasks require the ability to communicate orally.

Environmental Factors :

• Tasks are regularly performed without exposure to adverse environmental conditions.
• In compliance with the Americans with Disabilities Act the Martin County Clerk of the Circuit Court & Comptroller will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Equal Employment Opportunity :

The Martin County Clerk of the Circuit Court & Comptroller is an Equal Employment Opportunity employer which means we will not discriminate against any prospective or current employee based on race, color, religion, sex, disability, age, sexual orientation, gender, identity, national origin, veteran status, or genetic information.

Last updated : 2024-05-06