Executive Assistant

About us

Marys Shelter is a home for homeless pregnant women who choose life for their unborn child. Mary's Shelter is a Christian home that follows the doctrine and tradition of the Catholic Church.

Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will have excellent communication skills, be proficient in various software applications, and have a strong ability to multitask. This is a full-time position based in our office. Nonprofit knowledge and experience is preferred.

Duties:

- Manage master calendar, including scheduling speaking engagements, appointments, meetings, travel arrangements

- Prepare and edit correspondence, reports, and presentations, including solicitation letters and grant applications

- Database entry, management and report building

- Coordinate with accountants and assist with financial tasks such as expense tracking and budget management using QuickBooks

- Perform HR duties in relation to maintaining personnel files and records

- Transcribe meeting minutes and maintain accurate records

- Maintain office organization by managing files, documents, and records to include grant funds administration

- Type and proofread documents with accuracy and attention to detail

- Assist with special event planning and coordination as needed

- Utilize computer literacy skills to efficiently navigate software programs and systems

Qualifications:

- Proven experience as an Executive Assistant or similar role

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Publisher)

- Familiarity with QuickBooks for financial tasks is preferred

- Strong donor relation skills

- Excellent organizational skills with the ability to prioritize tasks effectively

- Attention to detail and accuracy in all work performed

- Ability to handle sensitive information with confidentiality and discretion

- Strong written and verbal communication skills

- Ability to work independently and collaboratively in a fast-paced environment

This is an excellent opportunity for a motivated individual looking to contribute to a dynamic team. We offer competitive compensation based on experience.

Please note that all positions at our company are paid positions. To apply for this position, please submit your resume along with a cover letter highlighting your relevant experience.

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Elberta, AL 36530 (Required)

Ability to Relocate:

• Elberta, AL 36530: Relocate before starting work (Required)

Work Location: In person