What are the responsibilities and job description for the Field Office Administrative Assistant position at MasTec Civil?
Field Office Administrative Assistant
Job Locations
US-FL-Medley
| Requisition ID | 2024-30049 | # of Openings | 1 | Candidate Search Category (Portal Searching) | Administrative |
Join our team at MasTec Civil, a leader in the industry, as a Field Administrative Assistant located in Miami! Provide administrative support to on-site project management and staff, including administrative functions, accounting reporting and serve as a liaison for employees.
Administrative:
- Set-up and maintain reports and databases as requested
- Cross-train with another Administrative Assistant on-site, (if applicable) to serve as back-up
- All other duties as assigned
- Must be highly organized and able to multi-task
- Assist the site safety personnel as needed
Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, mail, copying, ordering and maintaining office supplies, etc.
Accounting:
- Input, verify, and process timesheets for payroll
- Maintain tracking, reporting, database spreadsheets needed for project
- Reconcile management's purchasing card statements monthly
Employee Relations:
- Assist all employees with questions on payroll and timesheets
- Assist with equipment questions (scanner, copy machine, etc.)
EDUCATION AND WORK EXPERIENCE REQUIREMENTS:
- 1-3 years' experience in administrative support position
- Bilingual Spanish/English is preferred but not required.
- Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Condotte America Zero Harm principles
- Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Internet
- Strong verbal and written communication skills
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