Administrative assistant

Production Support Duties

• Printing out work orders
• Reporting daily production
• Putting data from multiple sources together on a spreadsheet, making graphs of data, putting together Power Point presentations, and other varied admin tasks.
• Responsible to confirm work orders are released correctly and any issues are resolved quickly.
• Perform scheduled inventory duties as needed.
• Will be required to work with an offsite Customer Service Representative to communicate order status, send or receive documentation, perform basic administrative tasks, perform special admin task, or troubleshoot issues.

Accounts Payable Duties :

• Codes and Enters invoices
• Completes 3 way match
• Resolves any errors with receipts (unmatched report)
• Reconciles any price difference from PO and invoice
• Maintains records for AP
• Prepares documents for controller to prepare month-end accruals (req. forms / packing slips without invoices
• Communicate payment information to vendors as requested
• Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
• Maintains capital files
• Checks production entered against production reported
• Signs for packages
• Signs vendors and visitors in / out as needed
• Other duties as assigned by Manager

Requirements :

• High School diploma or GED required. Associates or Bachelor’s degree preferred.
• Proficient in Microsoft Office Suite : Outlook, WORD, Excel and PowerPoint.
• Conduct oneself with highest level of professionalism at all times.
• Conflict resolution and problem solving skills.
• Strong oral, written and presentation communication skills
• Good organizational, planning and follow up skills
• Ability to work in a fast paced changing environment.
• Candidate must be a self-motivated and able to learn as they go.
• Prefer candidates with some type of order scheduling and data collection experience.
• Understanding of common employee benefits details a plus
• Bilingual English / Spanish a plus.

Physical Requirements :

• Ability to sit and stand for extended periods.
• Ability to wear all safety PPE required such as steel-toed shoes and earplugs when walking the plant floor.
• Ability to work on the plant floor in a non-climate controlled environment. Temperatures in Spring / Summer 90 degrees.

Last updated : 2024-05-23