What are the responsibilities and job description for the Executive Assistant position at Mazars?
Procore is seeking an Executive Assistant to serve as department contact for Procore’s fast-growing domestic Sales team. In this role, you’ll help create a seamless and efficient working environment by organizing high-profile onsite and remote client meetings and supporting our sales teams in remote offices.
As an Executive Assistant, you’ll interface with all levels of our organization, high-profile clients, partners, associates, and service providers. Successful candidates are organized, proactive, and able to manage a wide range of tasks. Professional written and verbal communication skills, strong decision-making abilities, and attention to detail are critical for this role. If you’re resourceful, driven, efficient while maintaining an approachable and professional presence—we’d love to hear from you!
This position reports to the VP, Sales and will be based in our Carpinteria, CA office. We’re looking for someone to join us immediately.
What you’ll do:
- Proactively connect appropriate people and other resources to support the critical Sales activities and mission
- Manage travel and reservations for Sales department via internal Travel Agent; prepare expense reports
- Utilize proficient time management skills to plan, organize, and coordinate the administrative aspects of the Sales team’s activities
- Organize logistics (seating, IT hardware, etc.) for new hires
- Support department with purchasing necessary supplies (books, hardware, etc.)
- Collaborate with all Sales Coordinators as well as department coordinators to organize calendar events and cross-department meetings
- Stay current on all department team activities, department meetings, and visitors
- Support Enablement team with Sales Boot Camp and department-wide projects
What we’re looking for:
- 3 years of previous experience working in an administrative role
- Although a bachelor’s degree is not explicitly required, this position requires a business/office management background generally equivalent to a bachelor’s degree in a business or related administrative field
- Strong working knowledge of MS Office and Google applications (Gmail, Calendar, Drive)
- Exposure to managing travel and reservations
- Outstanding social and communication skills in a professional environment
- Strong listening skills with the ability to ask questions and suggest new ideas
- Comfortable switching gears quickly and working in a fast-paced environment
Additional Information
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About Us
Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.
We are an equal opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.
Perks & Benefits
You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings: generous paid vacation, employee stock purchase plan, enrichment and development programs, and friends and family events.