IT Procurement Administrator

The IT Procurement Administrator ensures excellence in financial transaction management & tracking for the Business Systems/IT teams, including a.) transaction tracking & reconciliation, b.) payment approval, processing & compliance, and c.) monthly and annual accrual maintenance; maximizing the team’s spending efficiency, accuracy, timeliness, and compliance against internal financial controls, contributing to bottom line P&L management.

*
RESPONSIBILITIES/TASKS: *

*
Create and maintain IT & Business Systems capital and maintenance expense budget.

• Manage process of IT & Business Systems budget preparation, providing reports and data as requested.
• Transaction tracking and reconciliation against planned budget including actual payments, outstanding balances, and variances
• Payment approval, processing, and compliance
• Accrual maintenance
• Create purchase requisitions, follow through with purchase order, invoice payments, and resolve any discrepancies
• Communicate with third-party vendors as needed to acquire information as well as for clarification on billing concerns and invoice irregularities
• Input all financial transactions with required detail into budget tracking document.
• Generate monthly, quarterly, and yearly reports to show progression of spend to budget
• Monitor all software licensing inventory for compliance with vendor contracts and organizational procedures, work with IT management and vendors as needed to evaluate and adjust licensing levels
• Assume responsibility, exercise discretion and independent judgment to evaluate, diagnose, and provide timely, appropriate responses and resolutions to requests, and as necessary, determine whom else at MC Machinery to involve in customer problem solving
• Management of company issued cellular devices and plans
• Maintains proper documentation
• Other duties as assigned
• May occasionally work outside of the normal business hours

*
EDUCATION, LICENSES, CERTIFICATIONS: *

*
Associate of Science or equivalent with focus on Business, Finance, or Technology. Or equivalent experience.

*
EXPERIENCE: *

*
2-3 years’ experience managing expenses

• Excellent Written and verbal communication skills
• Experience in troubleshooting software applications
• Experience in Microsoft Office applications including but not limited to MS Word, Access, Excel, Power Point, and Outlook
• Experience in managing multiple requests simultaneously

*
SKILLS, KNOWLEDGE, ABILITIES REQUIRED: *

*
Requires strong attention to detail and basic accounting skills

• High level of proficiency working with enterprise financial applications, specifically Dynamics AX
• High level of proficiency working with Excel
• Experience in P/L reporting, familiarity with balance sheet, G/L, A/R, A/P
• Experience creating and maintaining financial models
• Ability to work independently and use judgment to determine customer problems without direct supervision.
• Ability to work well in a team environment.
• Understanding of how properly manage IT and software development expenses
• Ability to effectively document and communicate ideas, strategies, problems, and solutions in both verbal and written forms to co-workers and customers.

*
WORKING CONDITIONS: *

A large portion of work is performed in a normal office environment, where the noise level is quiet to moderate.