Project Coordinator

Project Coordinator - Administrative Services 

Raleigh, NC 

Position Purpose

Our stellar Administrative Team is seeking an experienced and energetic individual who continuously aims to help their immediate assigned teams. Project Coordinators are the extensions of the Project Management Teams that they are assigned to. They are the “buffer” between a Project Manager and clients and are also the “buffer” between a Project Manager and municipality contacts. They help ensure that their teams are running smoothly and help to swiftly identify inefficiencies.

Essential Functions Responsibilities

• Establish and maintain positive relationships with internal and external clients

• Assist in project research including, but not limited to, submittal fee calculations, due diligence research and non-technical site data

• Coordinate, schedule and maintain meetings related to assigned project team(s) including internal meetings, client and municipality meetings

• Draft proposals and change orders on behalf of project managers and assistant project managers. Finalize proposals, fee schedules and change orders in collaboration with Administrative Assistants

• Assist/coordinate project schedules including team resources and service group resources

• Coordinate with Administrative Assistants for submittal preparation and courier needs related to assigned project team(s)

• Demonstrate a thorough understanding of local municipality permitting processes

•  Establish and maintain relationships with municipal contacts to assist with permit expediting of projects

• Finalize, proofread, and edit outgoing documents for quality assurance and adherence to McAdams brand standards/administrative standards

• Coordinate with Project Analysts and/or Accounting for accounting software entry needs and reporting needs related to assigned team(s)

• Collaborate with administrative services personnel to ensure work quality and consistency

• Participate in the mentoring and training of Administrative Assistants and Project Coordinators. Contribute to the creation of training materials

Qualifications

• Bachelor’s degree OR 4 years relevant administrative work experience

• Previous experience in a professional office setting

• Advanced knowledge and experience with MS Office suite including Outlook, Word, Excel and PowerPoint

• Understanding of A/E/C project cost accounting

• Outstanding organizational and oral and written communication skills

• Extremely detail-oriented with strong writing, editing, and proofreading skills

• Proactive thinker with the ability to prioritize multiple competing deadlines

• Comfort with a fast-paced environment, necessitating professional, calm and poised prioritization

Preferences

• Previous A/E/C firm experience

• Notary Public

All applicants must be authorized to work in the US. McAdams does not sponsor applicants for employment-based visas.

We participate in E-Verify. Information from all employees’ Form I-9 is used to confirm work authorization.

EOE: Minorities/Women/Protected Veterans/Individuals with Disabilities. We are equal opportunity employers. Decisions regarding hiring, promotions and terminations are made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (over 40), disability, genetic information, veteran status or any other legally protected status.