Administrative Assistant

NOW HIRING ADMINISTRATIVE ASSISTANT!

Come Join Our Team!

McCormick Service is the premier service provider for residential and commercial heating and air conditioning services to the Champaign /Urbana area.

The Administrative Assistant is a vital member of the leadership team and provides the support service to help operations and management function effectively.

If you have an interest in helping others and have a passion for customer service, we’d like to meet you.

Administrative Assistant Job Duties Include:

• Answer inbound email
• Answer and direct phone calls
• Great and direct customers to appropriate salesperson or point of contact
• Data entry
• Prepare quotes, bid letters, and offers
• Ordering Office Supplies
• Managing company files
• Accounts Receivable
• Accounts Payable
• Supporting Special Projects

Administrative Assistant Job Knowledge & Skills

• Highly proficient in A/R & A/P
• Develop and modify internal procedures to maintain and improve productivity
• Organizational and time management skills, with the ability to multi-task,
• Manage conflicting priorities and meet deadlines
• Strong communication and interpersonal skills;
• Ability to effectively communicate with the team
• Attention to detail, proactive, always striving to produce the best quality work
• Service-oriented and customer-focused (internal and external)
• Ability to maintain confidences, respect for privacy and sensitivity

Administrative Minimum Qualifications (Knowledge, Skills, and Abilities)

• 3 years prior Administrative Assistant Experience
• Highly proficient in A/R & A/P
• 2 years QuickBooks experience
• Ability to type 50 wpm
• Ability to multi-task
• Ability to work independently or as part of a team
• Ability to work in a fast-paced environment
• Ability to adapt and be flexible with changes in workload
• Excellent written and verbal communication skills
• Knowledge of MS Office suite (Word, Excel, Outlook)
• Acumatica software following training
• Bi-Lingual Spanish / English Preferred

Salary

$17.00 to $20.00 per hour based on education and experience

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 2 years (Required)
• Microsoft Excel: 2 years (Required)
• QuickBooks: 2 years (Required)
• data entry: 3 years (Required)

Work Location: In person