What are the responsibilities and job description for the Business Operations Officer position at McKinley Hall Inc?
BUSINESS OPERATIONS OFFICER
Full Time 1st Shift Mon-Fri
PRIMARY RESPONSIBILITIES
Finance:
Develops and monitors agency and grant budgets
Ensure daily Finance/HR tasks are completed to assure financial stability and accurate reporting
Oversees fiscal audit for the agency
Client Administrative Services:
Oversee the daily functions of Reception, Intake and Medical Records
Ensure customers are properly established in EHR System and HIPAA guidelines are met
Information Systems:
Oversees Information Systems to ensure proper documentation within EHR for billing and compliance
Oversee network design to ensure it properly supports agency functions and reporting needs
Maintenance & Safety:
Oversee maintenance projects to ensure agency provides a clean and safe environment for services
and housing
Oversee safety rules and regulations to meet CARF accreditation
Finance:
Develops and monitors agency and grant budgets
Ensure daily Finance/HR tasks are completed to assure financial stability and accurate reporting
Oversees fiscal audit for the agency
Client Administrative Services:
Oversee the daily functions of Reception, Intake and Medical Records
Ensure customers are properly established in EHR System and HIPAA guidelines are met
Information Systems:
Oversees Information Systems to ensure proper documentation within EHR for billing and compliance
Oversee network design to ensure it properly supports agency functions and reporting needs
Maintenance & Safety:
Oversee maintenance projects to ensure agency provides a clean and safe environment for services
and housing
Oversee safety rules and regulations to meet CARF accreditation
ADDITIONAL RESPONSIBILITIES
1. Directs financial functions including: payroll, accounts payable, accounts receivable, banking,
investments, auditing, budgeting, fixed asset and equipment control, rate setting, tax compliance,
purchasing, cash flow projections, petty cash, and financial reporting.
2. Interprets, applies and assures compliance with administrative and fiscal policies and procedures of
funding sources, regulatory agencies, licensing and accreditation organizations, and third‐party payers.
3. Monitors all grants fiscally and statistically, assures adequate documentation of grant activities.
4. Conducts internal reviews to ensure accuracy of records.
5. Oversees Human Resource compliance with State and Federal regulations, ie. wage & hour, FMLA, etc.
6. Controls spending in accordance with the budget. Compares performance with plans, and reports/
interprets results of operations to all levels of management as necessary.
7. Proposes capital expenditures and coordinates bids and purchasing.
8. Monitors and maintains agency contracts and compliance therewith and negotiates as appropriate.
9. Maintains agency property, liability and cyber insurance coverages, reviews liability limits annually
with the Chief Executive Officer, and ensures that claims are processed.
10. Oversees the use of the agency’s computer network, and assures accuracy of its information
11. Implements and maintains database systems to ensure agency efficiency.
12. Oversee safety of the agency service location and housing ensuring compliance with regulations and
accreditation.
13. Oversee maintenance projects to ensure they are completed timely and within budget.
14. Attends agency committee meetings as assigned
15. Represents McKinley Hall, Inc. at meetings of funding sources, other community agencies, and the
public
16. Performs other tasks as requested by the Chief Executive Officer
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Bachelor’s degree in accounting or finance
Five years of work experience in accounting or finance
Experience with budgeting, general ledger, accounts receivable
Experience with budgeting for non‐profits and knowledge of federal grant procedures preferred
Experience with overseeing computer operations and/or computer projects
Experience with project management, building management helpful
KNOWLEDGE, SKILLS AND ABILITIES NECESSARY
Computer skills including: data entry, spreadsheet, and word processing
Ability to work as a member of a team with excellent communication and listening skills
Ability to accomplish multiple projects on time, while managing unexpected events
Ability to oversee all aspects of agency computer systems including both hardware and software
Ability to design and generate reports as required by local, state, federal agencies, CARF, and OMHAS
Ability to define problems, collect data, establish facts and draw complex conclusions
Effective oral, listening, and written communication skills
Attention to detail
Organizational skills
Ability to work in an environment where hours can fluctuate day to day
Mobility among various job sites
Good driving record and insurable with agency insurance without an increase in premium
POST HIRE OFFER REQUIREMENTS
Negative TB test and urine drug screen
Acceptable criminal background check
POST HIRE REQUIREMENTS
Learn and keep up to date on information relevant to duties
Comply with safety and infection control standards
Must maintain strict confidentiality
Acquire training/education for job and self‐development as approved by supervisor
Obtain cultural competency training
UNUSUAL WORKING CONDITIONS
Exposure to clients with alcohol and other drug related problems.
Potential for exposure to Hepatitis B, Tuberculosis, and other blood‐borne or airborne pathogen
diseases.
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