Job Posting for Administrative Assistant at McMillen Health

Benefits:

Paid time off
Parental leave

Position Overview: The Administrative Assistant is a key member of McMillen Health’s programming team, providing essential support to ensure smooth day-to-day operations. This role involves a variety of administrative tasks and requires strong organizational, communication, and multitasking skills.

Key Responsibilities:

Office Management:
Manage incoming calls, emails, and correspondence, redirecting inquiries as necessary.
Ensure the office environment is clean, organized, and conducive to productivity.
Database and Records Management:
Maintain accurate and up-to-date records in the reservation system.
Ensure data integrity and confidentiality in accordance with organizational policies.
Calendar and Meeting Management:
Coordinate schedules and arrange meetings, appointments, and events for Director of Educational Services and as needed for Education Department and community.
Prepare meeting agendas, take minutes, and distribute relevant materials as needed.
Assist with scheduling and logistics for committee and education department meetings.
Administrative Support:
Provide general administrative support to Director of Educational Services, including word processing, filing, and photocopying.
Assist with basic financial tasks such as processing invoices and preparing purchase authorizations.
Assist with mailings, including drafting emails or printing correspondence.
Event Coordination:
Support the planning, coordination, and execution of community projects.
Assist with scheduling as needed, catering arrangements, guest communication, and logistical coordination.
Help recruit and coordinate staff for projects as needed.
Communication and Correspondence:
Serve as a point of contact for internal and external stakeholders, providing courteous and professional assistance.
Draft and proofread correspondence, reports, and presentations as assigned.
Maintain and update contact lists, ensuring accuracy and completeness.
Documentation:
Maintain and organize physical and digital files, ensuring easy access to important documents and information.
Help prepare documentation for grant applications and reporting requirements.

Qualifications:

High school diploma or equivalent; associate's or bachelor's degree preferred.
Previous experience in administrative support roles, preferably in a non-profit or similar setting.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management software.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication skills, both verbal and written, with a customer service orientation.
Attention to detail and accuracy in data entry, record-keeping, and document preparation.
Ability to work independently with minimal supervision and collaborate effectively in a team environment.
Commitment to the mission and values of McMillen Health.
Valid Driver’s License

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Salary.com Estimation for Administrative Assistant in Fort Wayne, IN

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Administrative Assistant

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