What are the responsibilities and job description for the Executive Assistant position at McNeill Signs?
Executive Assistant
Perm/contract: Permanent
Reports to: President
Team: Admin
Location: Delray Beach
Level: Admin 1
Hours: M-F 8am to 5pm
About Florida Sign Group
Florida Sign Group is an established brand in the Florida Sign market. We offer Fabrication, Custom Design/Build, Permitting and Installation services.
About the role
An executive assistant helps the executive for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.
Executive assistants perform more than administrative tasks; they are often the executive’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.
Responsibilities
The following list is not all inclusive, as there are constantly evolving needs in a growing Company like ours, and a measure of flexibility is essential.
- Manage scheduling for the President
- Draft, review and send communications on behalf of the President
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Answer and respond to phone calls, communicate messages and information to the President
- Keep the President advised of time-sensitive and priority issues, ensuring appropriate follow-up
- Prioritize emails and respond as necessary
- Coordinate travel arrangements
- Maintain various records and documents for the President
- Maintain confidential and sensitive information.
- Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
- Compose and prepare letters relating to routine correspondence for the President’s signature
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Candidate requirements
- Communication Skills. Excellent communication skills are a must.
- Organisational Skills. Organisation skills are essential in any type of admin role.
- Good Time Management.
- Networking Skills.
- Information Technology Skills.
- Multi-Tasking.
- Willingness to Learn.
- Being A Team Player.
Direct Reports
The Executive Assistant reports directly to the President.
Job Type: Full-time
Pay: $18.00 - $28.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
COVID-19 considerations:
No
Ability to commute/relocate:
- Delray Beach, FL 33444: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location
Salary : $18 - $28