Acquisition Specialist II - FBI

This position supports a contract for the FBI Headquarters located on Redstone Arsenal.

This position requires an Active Top Secret Clearance.

Acquisition Planning Support

• Support acquisition program teams:
• Assist the Contracting Officer (CO) in serving as Acquisition Advisor to the program office team throughout the life of the contract
• Participate and document meeting minutes in acquisition strategy planning meetings, make recommendations for implementing performance-based contracts, and streamlining acquisitions;
• Assist in requirement generation and Statement of Work (SOW) development;
• Assist in drafting and documenting acquisition plan/strategy
• Provide strategies for implementing performance-based contracting and acquisition streamlining
• Assist the Contracting Officer to research and develop recommendations for use of:
• Contract vehicle
• Contracting agency
• Procurement sources
• Competition requirements
• Assist customers in preparing acquisition packages to include all required documentation in appropriate standardized templates to include:
• Independent Government Cost Estimate (IGCE);
• Documents required by government ethics and procurement integrity (i.e., confidentiality agreements and non-disclosure statements);
• Sole-source justification, if applicable;
• Evaluation panel appointing letters, signed and retained, as applicable;
• Facilitate the completion of sole-source justification letters for sole-source procurement actions
• Identify and monitor cost goals, including life-cycle costs
• Perform design-to-cost, and application of should-cost analyses, and advise on trade-offs and risks, and document the contract file accordingly.

Solicitation / Source Selection

• Review new requirements:
• Determine how they will be processed (i.e, modify existing contract/delivery order or start a new effort/contract)
• Make recommendation of procurement action to the Contracting Officer
• Schedule, prepare, and assist in the facilitation of vendor conferences, as directed by the
• Contracting Officer
• Draft notices for publication in the Federal Business Opportunities (FBO) including but not limited to:
• Synopsis
• Synopsis/Solicitation
• Sources Sought
• Request for Information (RFI)
• Ensure funding for the acquisition effort is available and adequate according to the IGCE
• Draft solicitations Request for Proposal (RFP), Request for Quotation (RFQ), Invitation for Bid (IFB)
• Post solicitations on FBO, GSA E-Buy, and NASA SEWP
• Draft contract awards using FBI’s Unified Financial Management System (UFMS)
• Review contractor proposals, make independent evaluation determinations, and provide recommendations to the Contracting Officer before and after negotiation;
• Prepare proposal evaluation documentation
• Assist the Contracting Officer with proper review and disposition of unsolicited proposals
• Assemble contract files
• Perform all Contracting Specialist duties required for acquisition of supplies and services
• Follow FBI guidelines and policies for acquisitions (i.e. security)

Post Award Support

• Assist Contracting Officers with post-award performance monitoring to include:
• Perform program management reviews and/or surveillance activities;
• Administration of corrective actions as appropriate;
• Provide oversight and necessary controls to ensure contractor performance is compliant with the required contractual standards
• Track and monitor the contractor’s progress made on delivery/task orders or contracts
• Assist Contracting Officers to monitor and advise of contract financial condition to:
• Ensure the appropriate cost reports are submitted;
• Provide support for timely invoice processing;
• Review requests for payments under the Progress Payments or Performance-based
• Payment clauses
• Draft delivery/task orders, modifications, and/or contract period of performance extensions;
• Acceptance, review, coordination, and filing contractor deliverables;
• Completion of Contractor Performance Evaluation Form or other similar past performance questionnaire;
• Assist the Contracting Officer with post-award briefings;
• Maintain copies of award documents and contract file in accordance with FBI Procurement Section guidelines.
• Assist with protests and terminations

• Minimum Experience: 6 years in Federal Contracting
• Minimum Education: Bachelor’s Degree or 10 years of experience in Federal Contracting
• Desired Qualifications:
• 1. Master’s Degree in Business, Government Contracting
• 2. FAC-C or DAWIA Level I Certification in Contracting or equivalent

As required by Presidential Executive Order 14043 on September 9, 2021, all employees of a covered federal government contractor must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates sincerely held religious beliefs, practices, or observances. If an applicant is invited to join our team, they are required to submit proof that they are fully vaccinated against COVID-19, at the time of employment. Alternatively, the selected candidate may request to be granted a medical accommodation or religious exemption.

Equal Opportunity

IFS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

IFS will take affirmative action to employ qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans.

Regarding any position for which an applicant for employment is qualified, IFS will not discriminate against any applicant because of physical or mental disability. IFS will take affirmative action to employ qualified individuals with disabilities without discrimination based upon their physical or mental disability.