Assistant design

Job Description :

The Arts & Design department at Raritan Valley Community College is currently accepting applications for a department assistant.

Essential Duties :

Assists the Department Chairperson(s) with daily office responsibilities in a time-sensitive manner.

Be the positive and supportive face of Arts & Design as students, staff and faculty navigate their classes and the building.

Open classrooms, as needed. Receives walk-in visitors, students, and inquiries concerning classes and services offered at RVCC.

Responds knowledgeably to inquiries on an immediate basis and directs inquiries to others as appropriate. Maintains an efficient, productive, and professional office environment.

Maintains proficiency in the use of College's technology support systems, and uses Banner, Argos, and Lion's Den to assist the Chair(s) with schedule confirmation and cancellation procedures, contracts, and reports.

Assists with faculty and part-time staff attendance records and submits timesheets on a regular basis.

Creates, organizes, and maintains all filing systems in the academic department. Develops and maintains efficient, professional office procedures and methods including a professional record keeping system, enabling the archiving and retrieving of documents in a timely fashion.

Maintains confidentiality of student exams, records and faculty files in an established and secure office space. Collects, stores, and archives all End of Semester Materials from adjuncts.

Assists the Department Chairperson(s) in the development and maintenance of budgets, including supplies, purchase orders and requisitions, inventory, and repair records.

Orders books for all fulltime and adjunct faculty for all sections. Coordinates with Bookstore Book Manager extensively during peak periods to ensure correct copies and editions are ordered and fulfilled.

Processes fulltime and adjunct faculty requests for desk copies of new text selections or texts in new editions.

Manage supply orders for multiple disciplines within the department.

Completes work orders when needs arise in the faculty offices or classrooms.

Maintains full-time and adjunct faculty lists, and for departments with Advisory Committees, maintains Member lists.

Assists the Department Chairperson(s) with marketing and promotional materials and event planning for departmental special events : reserves rooms, orders technology, housekeeping, and catering as needed.

Coordinates honoraria payments as needed.

Assists the Chairperson(s) in the preparation and distribution of confidential peer observations to full-time and adjunct faculty.

Coordinates the collection of CRNs that faculty will use for course evaluations using EKit.

Liaises with the staff in Enrollment Services, assisting in monitoring and developing of the schedule of courses for RVCC.

Monitors and makes recommendations to the Chair(s) for on-going improvement of procedures and processes.

Performs other related duties as assigned.

Requirements :

A.S. degree in applicable discipline or 3-5 years of administrative / secretarial experience.

Demonstrates proficiency with MS Office applications, specifically in Excel to assist with budgets, trips and the art gallery.

Ability to navigate scanning and cloud storage.

Position requires excellent writing and administrative assistant skills, and organizing the office.

Professional telephone skills, time management, and the ability to handle multiple projects are imperative.

Must have attention to detail and follow through on deadlines.

Must be able to handle sensitive and confidential information.

Strong interpersonal skills, ability to work independently, excellent oral and written communication skills, and a positive attitude are required.

Experience in a fast-paced environment is desirable.

Preferred Qualifications :

Working knowledge of Ellucian BANNER, preferred.

Application Instructions :

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

RVCC's starting salary is commensurate with educational qualifications and experience. We also offer an attractive benefits package.

For consideration of the above position, please submit your cover letter and resume online, by clicking the "apply now" button.

We regret that we are unable to respond to each and every resume received. Only those candidates of interest will be contacted directly.

Last updated : 2024-05-07