What are the responsibilities and job description for the Executive Assistant position at Medica?
Description
This Executive Assistant opportunity will work to support a cohesive and engaging leadership team within our HR & Employee Experience division. Leadership support will be provided for Vice President and Director level roles and will offer a variety of responsibilities ranging from calendar management to event planning.
This collaborative position will work out of our Minnetonka, MN office5 days per week and will have the opportunity to partner with other administrative professionals across the organization. Successful candidates will have strong interpersonal skills with a professional demeanor and sound judgement with discretion while managing sensitive or confidential information.
Qualifications:
- Minimum requirement is HS diploma, or equivalent
- 2 years Experience supporting leadership at a Director level or above
Skills and Abilities:
- Organizing and scheduling appointments as well as various meetings
- Meeting support: preparing materials, coordinating room arrangements including technology
- Booking travel arrangements and facilitating expense reporting
- Serving as a main point of contact for internal and external clients
- Submitting recurring 3rd party invoices into Concur to initiate the internal expense approval process
- Experience supporting multiple executives within a fast-paced environment
- Experience arranging MS Teams virtual meetings and teleconferences required
- Previous background working within and maintaining confidential information required
- Must possess strong organizational, time management, verbal and written communication skills
- Excellent conflict resolution skills and able to work under pressure
- Resiliency and ability to adjust to dynamic situations
- Ability to self-initiate, offer creative alternative thinking to develop and implement cost and performance efficiencies
- Strong interpersonal and relationship-building skills
- Thorough understanding of technical, operational and administrative processes
- Decision-making and analytical skills
- Excellent project management skills
- Excellent computer skills (Microsoft Office Suite)
Medica's commitment to diversity, equity and inclusion (DEI) includes unifying our workforce through learning and development, recruitment and retention. We consistently communicate the importance of DEI, celebrate achievements, and seek out community partnerships and diverse suppliers that are representative of everyone in our community. We are developing sustainable programs and investing time, talent and resources to ensure that we are living our values. We are an Equal Opportunity/Affirmative Action employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
