Student Inclusion and Diversity Associate

Position Description:

We’re looking for those individuals—the creative thinkers and innovation seekers—who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin (MCW) and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities.

In the role Student Inclusion and Diversity Associate in the Department of Academic Affairs' Student Inclusion and Diversity Divison you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors. This role will support programs and initiatives for the following missions: 1) advance student inclusion and belonging; 2) provide support and opportunities for diverse individuals interested in health science careers; 3) MCW as a destination for underrepresented students; and 4) community engagement related to the other aims specifically.

Primary Functions

Administrative Coordination:

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Prepare agenda and complete minutes for Office of Student Inclusion and Diversity group meetings.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of a variety of computer applications and software packages to develop macros and templates (e.g. creating spreadsheets and surveys).
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Distribute mail and organize filing systems accurately maintaining records
• Identify, enhance, and follow specific processes and procedures to maximize the efficiencies of Office of Student Inclusion and Diversity.
• Prepare and retain records, files, and reports.
• Coordinate, plan, and implement office activities and procedures for Office of Student Inclusion and Diversity.
• Assist with coordination of staff recruitment, interviewing and hiring.
• Process and distribute incoming and outgoing correspondence and mail.
• Facilitate communication between Office of Student Inclusion and Diversity and other departments and divisions as well as community including e-mails and website
• Execute special projects such as space allocations, relocations, and major equipment purchases, national and international meeting organization.
• Coordinate special projects such as workshops, retreats, and committee meetings.
• Represent the division on task forces and committees as appropriate.
• Participate in division and departmental strategic planning.

Service and Program Coordination:

• Coordinate small- and large-scale events related to student life.
• Assist in the preparation, support, and execution of events related to education and pipeline programs
• Coordinate award and scholarship programs and opportunities for students.
• Coordinate writing letters of support for students (e.g. medical student performance evaluation, letters of recommendation).

Budget Coordination:

• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Initiate purchase order requests, check requests, and travel expenses.

Knowledge – Skills – Abilities

• Knowledge and skills related to mathematics, word processing, data management, administration, program coordination, English language, customer service, student services.
• Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.
• Speech clarity, speech recognition, finger dexterity, and wrist-finger speed while operating computers abilities required.

Preferred Schedule:
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Associate degree

Minimum Required Experience: 3 years of related work experience

Preferred Education: Bachelor's degree

Preferred Experience: Higher education; equity, diversity and inclusion

Field: Customer and student service, administration, human resources

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

.