Project Coordinator

(Contract)

KEY RESPONSIBILITIES

The Project Coordinator/Office Assistant will:

• Provide high-level administrative support to senior leaders and stakeholders, including heavy calendar management and meeting management.
• Prepare and design professional, presentation-ready reports utilizing desktop publishing software which include graphics, word processing, and spreadsheet files.
• Presentation formats include PowerPoint slides, Webinars, and hard copy.
• Document and maintain records of weekly meeting minutes, status reports, action items, decisions, and related tasks and activities.
• Meet with stakeholders to identify and update projects, stay ahead of action items and prioritize deliverables.
• Conduct research, document reports, and maintain pertinent records.
• Learn and understand the “larger picture” of the various organizations involved in the project and the extent of their interests as our Business Partners.
• Develop and maintain effective relationships with team members, senior leadership, vendors, and stakeholders.
• Complete forms and paperwork related to employee/office matters, as requested by senior leadership.
• Excellent knowledge of MS Office toolset MS Word, MS Excel, MS Project, and MS Visio.

Office Services duties:

• Carry out daily walk-thru of the office suite and common areas, including the kitchen, conference/meeting rooms, and printer stations. Verify that common area are clean, clutter-free, and stocked with essential furniture and supplies. Ensure that network printers, conference room TVs, shredders, etc. are in working order and stocked with necessary supplies (paper, toner, remotes, etc.). Communicate any issues or concerns with team members and the manager.
• Maintain high standards of cleanliness to promote health and safety measures, show pride in the office environment, and help ensure high morale and employee satisfaction.
• Enter Facilities and IT Helpdesk tickets and follow up until completion.
• Update and maintain accurate reporting methods of inter-office log sheets.
• Maintain accurate minutes from meetings and discussions, follow up weekly with action items.
• Cross-train and serve as backup to team members as needed.
• Other responsibilities/tasks as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor's degree or equivalent work experience
• 2-5 years of working experience in a similar role, preferably in the public sector; in office administration, human resources, or operations
• 2-5 years of solid project management and excellent organizational skills
• Advanced experience in Microsoft Office products: MS Project, Word, Excel, PowerPoint, Outlook; knowledge of SharePoint, Visio, a plus
• Must be local to the area

SKILLS AND ABILITIES:

• Strong attention to detail and ability to juggle multiple projects at once
• Manage a high volume of work in a fast-paced, deadline-driven work environment
• Strong analytical problem-solving aptitude and excellent customer service acumen
• Excellent verbal and written communication skills, with the ability to confidently present findings to senior leadership
• Highly motivated and able to work independently; able to take direction from senior leadership
• Positive, can-do attitude, with previous cross-functional team experience
• An excellent sense of humor and a high tolerance for uncertainty amid shifting priorities

Contract length: 12 months

Application Deadline: 2/27/2022

Job Types: Full-time, Contract

Pay: $35.71 per day

Schedule:

• 8 hour shift