What are the responsibilities and job description for the Program Aide, Central Office; position at Mental Health, Office of?
NON-COMPETITIVE OPPORTUNITY: Candidates must have a high school or high school equivalency diploma; and three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
TRANSFER OPPROTUNITY: Candidates must be employed by New York State to be eligible. Candidates must have permanent status as a Program Aide and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or Section 52.6 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades or one M-grade of this position.
Specific duties may include, but are not limited to, the following:
- Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.
- Set up and manage paper and electronic filing systems.
- Create, maintain, and enter information into a training data bases.
- Maintain scheduling and event calendar. Schedule and confirm appointments for trainers, attendees,
- Complete forms in accordance with agency procedures.
- Review work done by others to check for correct spelling and proper grammar, ensures training
- Make copies of various documents, including training curriculum and hand-outs; place them in proper
- Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming
- Respond to incoming calls, respond to questions concerning training events, and refer calls to
- Assist with coordination of training logistics for trainers, vendors, and training attendees.
- Travel to training events; complete onsite registration for attendees; assist with training set-up/take-
- Maintain inventory of office supplies, training material, and arrange for office equipment maintenance
- Perform other duties as necessary.
The Division of Forensic Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking is available for $5 per month.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.
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