Executive Assistant

A career with MilliporeSigma is an ongoing journey of discovery: our 60,300 people are shaping how the world lives, works and plays through next generation advancements in Healthcare, Life Science and Electronics. For more than 350 years and across the world we have passionately pursued our curiosity to find novel and vibrant ways of enhancing the lives of others. MilliporeSigma is a business of Merck KGaA, Darmstadt, Germany.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

We are offering a $5,000 sign-on bonus for those that qualify!

Your Role:

The Executive Assistant will support our Carlsbad Viral and Gene Therapy manufacturing site is a contract manufacturing site that produces drugs for gene therapy and oncology applications. Reporting directly to the Carlsbad Site Head, the successful candidate will support the site and leadership team by performing essential functions including the reception of visitors, managing the main phone line and mail, managing office supplies, maintaining the site director calendar, meeting management and catering, and event planning.

Key Responsibilities:

• Serve as primary contact for the company, greeting and establishing a rapport with employees, welcoming all clients and visitors, and ensuring that site contacts are notified of their arrival
• Manage main phone line inquiries, voice mails, and delivery of site mail
• Provide administrative assistance including drafting memos, preparing site communications, collating and formatting slide decks
• Support site leadership as needed for meeting organization, including scheduling and organizing catering when necessary
• Manage office supplies and general-purpose ordering
• Maintain the Site Head’s calendar by planning and scheduling on-site and virtual meetings as well as coordinating and booking travel arrangements
• Plan and coordinate various site events and celebrations

Who You Are:

Minimum Qualifications:

• High school Diploma or GED
• 3 years of administrative experience

Preferred Qualifications:

• Bachelor’s degree
• Experience in a contract manufacturing or biotech/pharma environment
• Experience with supply management
• Experience managing a budget and preparing expense reports

• Proficient with Microsoft Word, Excel, and PowerPoint, with strong writing and editing skills
• Demonstrated ability to communicate effectively and professionally with management and diverse employee populations as well as external stakeholders
• Strong organizational skills and self-motivation
• Ability to work efficiently in a dynamic environment, balance multiple activities, and communicate timelines to requestors in a positive and professional manner
• Ability to take initiative and anticipate needs, exercising independent and sound judgement
• Demonstrated professionalism and ability to manage sensitive information with confidentiality and discretion

Pay Range for this Position- $42,300- $98,700

Our ranges incorporate all levels and career types available within this specific role, and are derived from relevant industry market data. Should we decide to make an offer, we will consider several factors, including but not limited to your location, skills, experience, career level, and other job-related factors. This role may offer the following benefits: medical, vision, and dental insurance; life insurance; disability insurance; a 401(k) matching program; paid time off; and paid holidays; among other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including, but not limited to, cash bonuses.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences.
We celebrate all dimensions of diversity. We believe that it drives excellence, innovation, and human progress. We care about our customers, patients, and our rich mix of people. This diversity strengthens our ability to lead in science and technology.
We are committed to creating access and opportunities for all and empower you to fulfil your ambitions. Our diverse businesses offer various career moves to seek new horizons.
Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to bring their curiosity to life!

If you would like to know more about what diversity, equity, and inclusion means to us, please visit https://www.emdgroup.com/en/company/press-positions.html

If you are a resident of Colorado or New York City, you are eligible to receive additional information about the compensation and benefits, which we will provide upon request. You may contact 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday, for assistance

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.