What are the responsibilities and job description for the Administrative Assistant for Prospect Research & Development position at Messiah University?
Position Type
Staff
Employee Group
Staff
Time Status
Full-Time
Time Category
Full Time (1560-2080 hours)
Annual Hours
2080
# of Months
12
Hours Per Week
40
Work Dates
July 1 – June 30
Campus
Main Campus (Grantham)
Position Description
Position Summary
The primary purpose of this position is to provide research and administrative assistance to the office of Prospect Research & overall development office as assigned.
Education Required
Associate’s Degree
Education Preferred
Experience Required
1 year of administrative assistant experience providing support in a professional environment
Experience Preferred
1 year of prospect research experience and 2-3 years of administrative assistant experience preferred.
Skills, Characteristics Required for Position
- Ability and desire to use online resources for identifying details concerning particular prospects
- High commitment to accuracy and attention to detail
- Ability to take initiative and work independently
- Ability to maintain a high level of confidentiality and personal integrity
- Strong interpersonal skills that work successfully across a broad spectrum of College contacts (students, employees, community leaders, parents, donors, etc.)
- A polished phone presence and the ability to communicate effectively
- Strong computer proficiency in Microsoft Office as well as database applications, including Ellucian CRM Advance
- General understanding of development & fundraising, basic business models, event planning, scholarship processes, stewardship activities and expenditures.
Special Working Conditions
Occasional evening or weekend work as it relates to special events
Driving Requirements
N/A
Essential Employee
N/A
Primary Duties
1. Research and complete profiles on prospective donors for the advancement team.
2. Assist in the preparation of detailed and up-to-date research briefings on prospects for development staff in advance of calls and events in order to obtain optimal outcomes.
3. Assist with data input and routine maintenance of (Ellucian CRM Advance) database.
4. Process address changes and other biographical information received from alumni, parents and friends in (Ellucian CRM Advance).
5. Assist with creating reports for various constituencies across campus.
6. Support regional development officers as assigned based upon assessment of staffing support needs and in collaboration with the Director of Prospect Research and Record Compliance.
7. Serve as telephone receptionist for the main (Development) 6019 extension, the 800 line and the University Development Office cluster.
8. Perform administrative duties for the Director of Prospect Research and Record Compliance.
9. Prepare all requisitions and maintain expenditure records for assigned gift officers.
10. Schedule appointments and make travel arrangements for the Director of Prospect Research and Record Compliance.
11. Maintain consistent and reliable attendance.
2. Assist in the preparation of detailed and up-to-date research briefings on prospects for development staff in advance of calls and events in order to obtain optimal outcomes.
3. Assist with data input and routine maintenance of (Ellucian CRM Advance) database.
4. Process address changes and other biographical information received from alumni, parents and friends in (Ellucian CRM Advance).
5. Assist with creating reports for various constituencies across campus.
6. Support regional development officers as assigned based upon assessment of staffing support needs and in collaboration with the Director of Prospect Research and Record Compliance.
7. Serve as telephone receptionist for the main (Development) 6019 extension, the 800 line and the University Development Office cluster.
8. Perform administrative duties for the Director of Prospect Research and Record Compliance.
9. Prepare all requisitions and maintain expenditure records for assigned gift officers.
10. Schedule appointments and make travel arrangements for the Director of Prospect Research and Record Compliance.
11. Maintain consistent and reliable attendance.
Secondary Duties
1. Perform other tasks as assigned by the Director of Prospect Research and Record Compliance.
2. Other duties, as assigned.
2. Other duties, as assigned.
Supervises: # of Administrative
0
Supervises: # of Staff
0
Supervises: # of Student
0
Posting Date
08/23/2022
Open Until Filled
Yes
Application Deadline
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that enables educators and students to embrace diversity. Candidates should clearly articulate why diversity and cultural intelligence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their position.
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