Office Manager/Caregiver

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and efficiency. Our owner works from her home office and is seeking support at her office and in her home to keep her business operating smoothly.

Previous experience as a Front office manager, Office administrator and/or caregiver would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation while helping care for one three year old child and some household duties as well.

Responsibilities

• Serve as the point person for office and house manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Some easy/minor cleaning, organization, or cooking duties
• Organize office operations and procedures
• Ensuring that the three year old is entertained, clean, fed, and using the potty (No diaper changes or wiping necessary-the owner/parent will do that)
• Ensure that all items are invoiced and paid on time
• Create lists, spreadsheets, etc.
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to clients as needed
• Assist in the onboarding process for new hires
• Plan in-house or off-site activities, like parties, celebrations and conferences

Skills

• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Trustworthy and Honest 100% of the time
• CPR certified and Clean Background Check
• Experience with caring for toddler aged children

Benefits:

• Flexible schedule
• Advantageous learning opportunities/internship for school credits
• Being apart of a business who is making a difference in the community
• Bonuses/additional compensation for performance
• Advancement opportunities/Unlimited Opportunities for career advancement
• Working side-by-side with the owner who is extremely authentic, caring, experienced and passionate about what she does
• Educational Opportunities/training for advancement of skills/expertise
• Additional work-from-home opportunities possible
• Title: "Office Administrator" for resume purposes with a glowing referral from our owner for your next career move! (based on performance)

Compensation:

• Pay is based on experience and how much time you can commit.

How to Apply:

• Please submit your application via really and email your resume and a short message why you want this position and why you are a good fit to the owner's email which can be found at meticulousjess.com

Job Types: Full-time, Part-time, Contract, Internship

Pay: $1,000.00 - $2,000.00 per month

Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We follow all necessary guidelines but no masks or vaccinations will ever be required. You are working one-on-one with our owner in her home with no additional inherent risks.

Ability to commute/relocate:

• Mulberry, FL 33860: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Have You Ever Been Convicted of a Felony or Misdemeanor?
• If yes, please explain:
• What Days/Time Are you Available for This Position?
• Why Are You Interested in This Position?

Experience:

• Microsoft Office: 1 year (Preferred)
• Childcare/Caretaking: 1 year (Required)

Language:

• English (Required)

Work Location: One location