Private Events Assistant

About the Metropolitan Club:

The Metropolitan Club is an elegant private women’s club located in the heart of San Francisco’s Nob Hill that provides members of all ages with a unique milieu for social activities, fitness, education, and lifelong relationships. Established in 1915, this full-service club is listed in the National Register of Historic Places. Club services and amenities include an indoor swimming pool, Fitness center, the Main Bar, Garden Room, Main Dining Room, Indoor Tennis Court, the M Spa Salon, overnight guest rooms, Cabanas, the Lampen Lounge, Library, a Business Center and numerous card rooms. The Club also has reciprocity with nearly 100 private and exclusive Clubs in the United States and around the world.

Position: Event Assistant

Reports to: Operations Manager

Job Summary

Responsible for private event organization, checking in with operations manager and keeping all events organized. Projects that relate to food and beverage. Help to serve at private events.

Job Tasks (Duties)

• Ensure that all servers know what is happening at the private event.
• Keep Caterease events up to date as we receive items for private events.
• Keep private event glassware, plates, silverware organized and in order.
• Help plan private events when the operations manager is not around.
• Create a daily task list with the operations manager.
• Creates BEO’s for all private events in the Club and makes sure staffing and details for private events are organized.
• Greets guests and oversees actual service for private events.
• Maintain all records for each private event.
• Update all files that are for private events.
• Consistently check emails and make sure all emails are responded to in a 48 hour time frame.
• Be able to oversee a private event without oversight from operations manager.
• Use programs like caterease and placez to make sure all events stay organized.
• Work with the housekeeping department on set up for each event.
• Take daily notes from private event meetings and calls and make sure they get to the operations manager immediately.
• Has a checklist for each event and ensures that each event two hours prior has everything set up.

Qualifications Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Communication Skills:

Ability to read, analyze, and interpret common professional journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from members, employees, regulatory agencies, or members of the business community. Ability to write articles for in-house publication that conform to prescribed style and format. Ability to effectively present information to top management, member committees, and/or boards of Managers. Ability to communicate concepts/standards/directions to a team clearly and concisely. Ability to create and maintain positive and cooperative relationships with team and staff members.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry related to seating charts, etc.

Required Knowledge, Skills, and Abilities

• Communicates clearly and effectively.

•Possesses strong organizational skills.

•Is detail-oriented.

•Exhibits excellent interpersonal skills; establishes and maintains a positive and cooperative team relationship with other department personnel

•Exhibits proficiency in Microsoft Office Suite including Word, PowerPoint, Excel and Outlook.

• Exhibits proficiency in Google Suite

• Ability to learn other programs for Project Management like Clickup

•Demonstrates strong leadership skills.

•Manages time efficiently.

•Possesses solid problem-solving skills.

•Knows and complies with all Club policies and work rules, and models positive professional behavior.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand, walk, talk, hear, and taste and smell. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. Differences in walking surfaces and ambient temperatures vary considerably. The employee is occasionally required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Job Type: Full-time

Pay: $26.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Holidays
• Monday to Friday
• Night shift
• Weekends as needed

Ability to Relocate:

• San Francisco, CA 94102: Relocate before starting work (Required)

Work Location: In person

Salary : $26