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Project Administrative Assistant

MGE Underground, Inc.
San Jose, CA Full Time
POSTED ON 4/13/2024

ABOUT MGE
MGE Underground is a utility infrastructure contractor serving utility companies throughout California from our headquarters in Paso Robles and regional hubs across the state.
At MGE, our mission is to be the leading provider of innovative construction solutions for our clients, providing the best value in support of their growing utility and infrastructure requirements.

MGE CORE VALUES
S.C.R.I.P.T. FUN
Our actions and success are driven by our core values.

HOW YOU WILL MAKE THIS A GREAT PLACE TO WORK
The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Responsibilities will include managing schedules, data entry, and preparing and managing project documentation.  This position will work closely with all team members and collaborate with various departments across the organization and must have a strong desire to be proactive and create a positive experience for others.

SOME OF WHAT WE ENTRUST YOU TO DO
  • Provide administrative support for all areas within the Project Management department.
  • Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
  • Assist with Work in Progress (WIP) reporting.
  • Maintain and submit schedules to appropriate clients.
  • Update necessary tracking systems to ensure the project and program status is maintained with complete accuracy.
  • Work with the project management team to facilitate and track project information and closeout documentation.
  • Support program specific duties as assigned.
WHAT YOU BRING TO THE TABLE
  • Valid Class C Driver’s License with a clean driving record
  • Proficient in Microsoft Office Suite
  • Excellent time management skills and attention to detail
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Ability to learn company software, programs, and processes in a timely manner
YOUR PRIOR EXPERIENCE
  • High School Diploma or GED equivalent
  • Desired: Associate degree in related field
  • Preferred: 1 year of verifiable administrative or assistant experience
  • Preferred: Basic knowledge of construction practices and procedures

COMPETITIVE PACKAGE
The pay range for the Project Administrative Assistant in San Jose, CA is $26.00  to $30.00 hourly.
This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on a number of factors, such as experience, education, skills, and applicable knowledge.

ABOVE & BEYOND BENEFITS
We believe that our employees deserve to be treated well, which is why we offer competitive pay and benefits. Some of the benefits we offer:
  • 401k
  • Medical, dental, vision, and life insurance
We value work-life balance and offer vacation accrual for non-exempt employees. All of our full-time employees receive nine paid company holidays.
We also offer:
  • Learning & Career Development Opportunities
  • Educational Conferences & Seminars
  • Employee Assistance Program

ADDITIONAL INFORMATION

AFFIRMATIVE ACTION/EEO
MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

PRE-EMPLOYMENT REQUIREMENTS
Successful applicants must pass a drug screen and background check before beginning employment.

PHYSICAL REQUIREMENTS
This role may require sitting at a desk and working on a computer for a prolonged period of time. You must be able to lift up to 15 pounds at a time.
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

OTHER DUTIES
Your duties and responsibilities may change at any time, with or without notice, based on the needs of the company.

Salary.com Estimation for Project Administrative Assistant in San Jose, CA
$65,263 to $84,690
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