Accounts Payable

Description

MHQ is seeking an Accounts Payable specialist who will be responsible for various invoice and payment processing duties.  

We are looking for a reliable and precise professional to help maintain our payables system.  The successful candidate will be able to analyze and validate vendor data, work with vendors and purchasing to resolve past due invoices and reconcile monthly statements.

Key Responsibilities

• Ensure all invoices have proper approval and supporting documentation.
• Code invoices and provide accurate, proficient, data entry into accounting software, check for duplicates, and research AP related issues.
• Process weekly check runs, ACH and electronic payments ensuring timely payments.
• Match vendor invoices with delivery slips and purchase orders using company’s ERP system and/or email processes.
• Verify quantities, prices, and data entry into ERP system.
• Research vendor statements, phone calls and discrepancies.  
• Process team member expense report reimbursements.  
• Monitor the Accounts Payable aging and Vouchers Payable reports for pending payments and other issues.

Requirements

Qualities

• Excellent organizational skills, maintaining focus while multi-tasking.
• Team player with the ability to interact with Procurement, Management, and vendor accounts receivable.
• Maintain a high level of attention to detail while working in a fast-paced, high-volume role.
• Self-starter with strong verbal and written communication skills.
• Dedicated and hard working.

Qualifications

• Solid understanding of the Procurement to Payment process.
• Accounting Operations experience, preferably in accounts payable.
• Experience with an ERP system, Syteline experience would be a plus.
• Ability to meet critical deadlines on a weekly basis.
• Proficiency with Microsoft Excel and other Microsoft Office products.
• High School diploma, or equivalent, required.  Secondary education of at least 2 years preferred.

Benefits

• Harvard Pilgrim Health Insurance
• Guardian Dental & Vision Insurance
• Fidelity 401k with Match
• Paid Time Off
• Company paid short term disability
• Company paid life insurance
• FSA
• HRA

Salary : $23 - $24