Secretary I, Campus Network Services

Provides administrative support to Department Chairs, Directors, and/or Program Managers.

• Checks voicemail and emails regularly and ensures that emergencies, such as faculty absences are communicated immediately
• Acts as or oversees department receptionist area by answering telephone, transferring calls to the appropriate person and greeting visitors
• Opens, sorts, distributes department mail and prepares outgoing mail
• Maintains supervisors appointment calendar
• Creates and maintains office files
• Makes copies of correspondence or other documents as required
• Maintains documentation of the operations of the department, which requires preparing and typing a variety of routine correspondence and documents including statistical reports, minutes, agendas, budget worksheets and requisitions
• Responds to student inquiries
• Communicates extensively with various faculty, staff and students
• Prepares and/or maintains on-line payrolls for part-time and full-time personnel
• Prepares on-line disbursement requests, requisitions, and leave forms
• Maintains and adheres to College policies and procedures
• Handles confidential information
• Performs other duties as assigned

• Associates Degree and one (1) year experience; or two (2) years of experience in advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
• All degrees must be from a regionally accredited institution
• Ability to type 40 wpm
• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of office practices and procedures
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, and students
• Ability to use tact, poise, patience and courtesy
• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals
• Ability to write routine reports and correspondence
• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
• Ability to multi-task and meet tight deadlines
• Ability to speak effectively before groups of customers or employees of organizations
• Ability to work a flexible schedule that may include evening, and weekend assignments
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.

The final candidate is to successfully complete a background screening and reference check process.