Administrative Assistant III

Michael Baker International is a leading provider of engineering, development, intelligence and technology solutions with global reach and mobility. The firm offers a comprehensive range of innovative services and solutions in support of federal, state, and municipal governments, foreign allied governments, and a wide range of private development and commercial clients. Michael Baker International’s focus is on the safety and security of people across the world through planning and engineering improvements to infrastructure and the environment, and through protection of our quality of life and freedom in support of national and international security. With more than $1 billion in annual revenue, Michael Baker International has more than 5,000 employees in over 80 offices located across the U.S. and internationally, and is ranked as the 26th largest design firm in the U.S. by Engineering News Record (ENR).
Michael Baker International’s Mission is to make a difference by providing innovative solutions to sustain the future and further the safety, security and quality of life for people across the globe by providing the highest level of expertise, unmatched quality and effective project teams for a diverse range of projects and clients.
Michael Baker International offers excellent benefit packages that includes: Medical, Dental, Vision, Disability Insurance, Life Insurance, Flexible Spending Accounts, Additional Paid Time Off, Flex-Time, 401-K Retirement Plan, Tuition Reimbursement and Employee Credit Union. To learn more, please visit us on the web at www.mbakerintl.com . Michael Baker International is an EEO/Affirmative Action Employer - M/F/Disability/Veteran/e-Verify Employer

WHO WE ARE
Supported by more than 3,400 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction, and program management. Our clients include U.S. federal, state, and municipal governments, and a wide range of private commercial and residential development clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration, and technological advancement to help solve our clients' complex challenges.

Michael Baker is actively seeking an Administrative Assistant to join our Northern California Operations team in Rancho Cordova and support departments that include planners, architects, engineers, and geographic information technology specialists. The Administrative Assistant will provide full-time, on-site, administrative services to a dynamic and cross-discipline team of professionals across three offices (Rancho Cordova, Walnut Creek, and Oakland). In addition to internal operational assistance, the Administrative Assistant will support client activities, especially in engagement assignments that require logistics and event planning experience.

• Must possess excellent communication, planning, and organizational skills to support leadership and project managers in the group. Must be proactive in anticipating the needs of department leads and managers.
• Must possess significant scheduling and database experience in order to coordinate multiple schedules, projects, deliverables and to become the database administrator for financial accounting needs and business development systems – including data entry, report production, and overall control and monitoring of corporate systems in support of the organization.
• Assist as necessary with editing, printing, and assembly of reports, presentations, or marketing materials using provided style guides.
• Attend meetings, as required, and take detailed notes. Prepare meeting minutes for review, approval, and distribution.
• Coordinate travel arrangements for Michael Baker International staff as needed.
• Assist with scheduling multiple calendars and meetings.
• Assist with managing budgets and other financial matters.
• Coordinate projects that may involve working with all levels of internal management and staff.
• Prepare and manage expense reporting for all project managers and above within the office.
• Organize staff engagement events as needed, including events potentially in the evening and weekends. Interact with

stakeholders as needed in support of engagement events. Lead the logistics required to host public-facing events.

• Support and help create team-building and social events within the organization and Rancho Cordova office.
• Responsible for managing the office executive’s calendar and meetings and supervising lower level staff such as

receptionists or secretaries.

• Lead the procurement of materials and supplies in support of the organization.

PROFESSIONAL REQUIREMENTS

• High School diploma and have 5 years of related work experience. Higher education is a plus.
• Proficiency with Microsoft Office suite. Experience with InDesign is a plus.
• Database management experience required.
• You’ll need to have excellent communication skills for internal associates and external clients; have experience in

general office support to include organization, filing, maintenance of document library, etc.

• Ideal candidate will also have professional maturity and dependability.
• Excellent English language skills, written and verbal, are essential to success in this role.
• Document control experience is a plus.

MICHAEL BAKER INTERNATIONAL EEO STATEMENT

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International

provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains

a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all

qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration

for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin,

citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected

status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from

discrimination.