Administrative Assistant

Michigan Academy of Dance & Music is looking for a responsible, self-motivated individual for the position of Administrative Assistant. The job includes performing a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the director and employees, assisting in daily office needs and managing our company’s general administrative activities.

Administrative Assistant responsibilities include organizing studio events, processing student registrations and maintaining communications with with Academy families, teachers and staff. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer phones and emails
• Check messages and return phone calls
• Organize studio events like annual recitals
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of class and teacher schedules
• Develop and maintain a filing system
• Update and maintain office and studio policies and procedures
• Maintain parent handbooks and calendars
• Assist with billing and any billing issues
• Maintain website and social media
• Book and coordinate studio rentalls

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and computers
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Types: Full-time, Part-time

Pay: $16.00 - $20.00 per hour

Schedule:

• 4 hour shift
• 8 hour shift

Ability to commute/relocate:

• Dexter, MI 48130: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location