Facilities Coordinator/ Office Assistant

Job Title: Facilities Coordinator

Company Overview:

Join our dynamic team at Micro Quality Calibration (MQC), a premier A2LA ISO/IEC 17025-2017 Accredited Metrology laboratory established in 1978. At MQC, we specialize in calibration, repair, testing, First Article Inspection, and sales of precision measurement and test instruments, serving industries ranging from Aerospace to Medical. Our commitment to quality, customer service, and continuous growth makes us one of the nation's fastest-growing metrology companies.

Position Overview:

The Facilities Coordinator plays a crucial role in ensuring the smooth operation of a company's facilities and related services. This position requires a blend of administrative, organizational, and communication skills to manage various aspects of facility management effectively.

Office and Facilities Responsibilities:

Filing and Record-Keeping:

• Maintain organized filing systems for efficient record-keeping.
• Ensure proper documentation and filing of office-related records.

Supply Ordering:

• Manage office supplies procurement to maintain adequate stock.
• Coordinate with vendors for timely ordering of necessary materials.

Administrative Support:

• Assist with general administrative tasks to support office operations.
• Provide administrative support to team members as needed.

Onsite Calibration Scheduling:

• Coordinate scheduling for onsite calibrations as primary contact.
• Collaborate with laboratory team leads and customers for accurate scheduling.

Customer Support (Facilities):

• Address customer inquiries and concerns during onsite service.
• Act as liaison between customers, customer service, and laboratory team leads.

Documentation and Billing (Facilities):

• Ensure completeness and accuracy of onsite billing packets.
• Track and monitor onsite paperwork for timely billing.

Schedule and Logistics (Facilities):

• Manage internal scheduling calendars to prioritize team tasks.
• Monitor schedule compliance and identify improvement opportunities.
• Track company vehicle usage for onsite activities.

Communication (Facilities):

• Build and maintain relationships with internal and external customers.
• Assist in communicating onsite calibration requests and updates to customers.

Requirements and Skills:

• High school diploma or equivalent required.
• 2 years of office experience required.
• Proficient in Microsoft Word and Excel and a typing speed of 40 words per minute.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and in a team with minimal supervision.
• Responsive to challenges with short deadlines and willingness to perform other assigned duties.
• Outstanding communication skills for effective interaction with team members and stakeholders.
• Exceptional organizational, time management, and prioritization abilities.
• U.S. Citizen or U.S. Permanent Resident Status required.

Job Type: Full-time

Pay: $18- $25 (DOE)

Benefits: MQC offers comprehensive benefits including

• 401(k) with matching (with a 4% match)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8-hour shifts, Monday to Friday

Location:
In-person work located in Chatsworth, CA 91311. Candidates must either reliably commute or plan to relocate before starting work.

Company Perks:

• Donuts every Friday
• Coffee everyday
• Holiday Parties
• Corporate Outing Events
• Company lunch once a month
• Monthly birthday celebrations

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person

Experience:

• facilities coordination: 1 year (Required)

Ability to Commute:

• Chatsworth, CA 91311 (Required)

Ability to Relocate:

• Chatsworth, CA 91311: Relocate before starting work (Required)

Work Location: In person