Executive Assistant

We are seeking an Executive Assistant to provide high-level administrative support to multiple executives within the organization. The Executive Assistant will provide support for the leaders to ensure they can efficiently accomplish key tasks and company initiatives. The ideal candidate should be detail oriented, be able to work in a fast pace environment, multi task, shift gears quickly, collaborate with other departments, be open minded and proactive.

Roles and Responsibilites
· Provide administrative and business support to multiple executives

· Work closely and effectively with executives to keep them informed of upcoming commitments and responsibilities, following up appropriately

· Schedule meetings and set/update agendas

· Organize catering for meetings and/or office guests when necessary

· Advance meeting preparation, including gathering relevant materials, prepare presentations, call-in numbers, etc.

· Attend meetings, take thorough notes, and coordinate follow-ups and to-do’s

· Support executives with document management, presentations, and spreadsheets

· Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non- routine calls to the appropriate staff; provide back up for reception if needed

· Conserve the Executives’ time by reading, researching, collecting and analyzing information as needed, in advance

· Make trips to the bank and/or post office when needed

· Help coordinate travel and logistics as needed

· Support company sponsored events, such as employee engagement activities, meetings, etc.

· Assist with expense reports and credit card reconciliations in conjunction with the Finance department

· Provide backup and assist HR with tasks when necessary

· Provide minor personal assistance (paying bills, running errands, etc.)

· Maintain a high level of confidentiality and discretion at all times

· Perform other related duties and special projects as requested

Qualifications and Education Requirements

Bachelor’s Degree (B.A. / B.S.) from four-year college or university; or equivalent combination of education and experience

Preferred Skills
· 3 years of related administrative and/or executive assistant experience

· Above average proficiency with Word, Excel, & PowerPoint

· Ability to communicate effectively and professionally

· Excellent written & verbal communication skills

· Extremely organized and able to work with minimum supervision

· Ability to develop professional relationships both internally and externally

· Ability to think outside of the box with a sense of urgency

· Ability and temperament to work with sensitive information

· Extremely detail oriented

· Excellent time management skills

All benefits are available after 90 days of employment.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Overtime

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Parsippany, NJ 07054: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Work Location: One location