ACCOUNTING ASSISTANT

Position Status Full Time

Classification Title Para-Professional-12m

Work Location Main Campus-3600 N Garfield St, Midland, TX 79705

Job Summary

Reconcile all cash accounts, monitor cash daily, positive pay, prepare interdepartmental charges, prepare monthly sales tax report, prepare unclaimed property, print checks, and record Midland College Foundation donations and check requests.

Required Qualifications

• Bachelor’s Degree with at least 6 hours in accounting, or
• 30 hours of college credit with at least 3 hours in accounting and a minimum of two years of experience in accounting, bookkeeping, or banking with complex reconciliation experience, or
• 5 years of experience in accounting, bookkeeping, banking, reconciliations, or complex technical, and administrative duties
• Computer literacy to include proficiency with Microsoft Excel
• 10-key by touch

Preferred Qualifications

• Non-Profit or Governmental experience
• Sales Tax experience
• Unclaimed Property experience

Essential Functions

• Monitor cash balances daily, including positive pay and bank balances
• Reconcile all cash accounts, maintain related check register and check logs
• Interface Student Billing System (Cash Receipts and Student Refunds) for both credit and Continuing Education to the Fiscal system; balancing deposits at the time of posting
• Interface Payroll system to Fiscal system, balancing edits and postings to information provided by the Payroll department
• Prepare daily cash balance report and assist Director of Accounting with CD maturity schedules etc.
• Maintain voiding checks and reissues
• Audit petty cash accounts
• Prepare interdepartmental charges for photocopies, media charges, and supplies
• Assist departments with questions with respect to account balances, etc.
• Prepare journal entries for corrections and for posting errors
• Print Accounts Payable, Student Refund, and Midland College Foundation checks on a backup basis
• Prepare monthly sales tax report
• Perform monthly End of Month processing and report printing
• Reconcile assigned general ledger accounts
• Reconcile monthly property tax report
• Maintain Foundation accounts under the direction of the Director of Accounting and Associate Director of Accounting
• Record Foundation donations and enter invoices
• Prepare unclaimed property reports and maintain subsidiary of unclaimed checks
• Assign Long Distance Codes
• Projects as assigned by the Director, Associate Director, and/or Accountant II
• Other duties as assigned

Physical Demands

• Frequently moves equipment or paperwork weighing up to 20 pounds
• Must be able to remain in a stationary position 50% of the time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• The person in this position frequently communicates with others; must be able to exchange accurate information
• The person in this position needs to occasionally move from office to other locations on campus
• Office setting
• Duties indoors and some outdoors
• Ability to work extended hours and attend Midland College or community events

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary $3,093.33 per month

Max Salary $3,222.50 per month

Pay Statement Salary is commensurate with educational qualifications and experience.

Posting Number
P00908S2016

Position Available
Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts.

If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.

Location: Main Campus-3600 N Garfield St,Midland,TX 79705, Midland, TX 79705

Job Type: Full-time

Pay: $3,093.33 - $3,222.50 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location