Event Coordinator

General Responsibilities: 

• Assist with organizing and executing various events hosted at Midway Golf, ensuring all aspects of the event are well-coordinated and delivered smoothly. 
• Coordinate with internal departments, such as golf course operations, food and beverage, maintenance, and marketing, to ensure seamless event execution. 
• Collaborate with kitchen staff to provide excellent in-house catering, including setting up and taking down buffets and assisting service staff as needed 
• Oversee event logistics, including event setup, signage, audiovisual requirements, and any other necessary arrangements. 

• Provide on-site event management and coordinate with other event staff to ensure that all elements of the event run smoothly and according to plan from start to finish. 
• Train event staff on proper event procedures such as food handling, setup, clean up, and customer service 
• Draft detailed event proposals, including budgets, timelines, and logistical plans, and present them to Events Manager for approval. 
• Receive and process event payments in a timely and organized manner 
• Conduct post-event evaluations to gather feedback from clients and attendees and make recommendations for improvements. 
• Assist in developing innovative ideas to enhance event engagement and client relationships 
• Keep up-to-date with industry trends and best practices in event coordination and apply them to enhance the event experience at Midway Golf. 

Requirements and Skills: 

• High School diploma or GED equivalent required.  
• Proven experience in event coordination or planning preferred. 
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. 
• Strong attention to detail and problem-solving abilities. 
• Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules. 
• Exceptional interpersonal and communication skills, with the ability to work effectively with clients, vendors, and internal staff. 
• Proficiency in Microsoft Office Suite required, experience with Canva is preferred. 
• Food Handler’s License or willingness to go through training at a later date 
• A passion for delivering exceptional customer service and creating memorable experiences. 
• Ability to lift 25 pounds, bend, stand/sit for long periods of time, and going up and down stairs