Executive Admin
Greenfield, IN
Full Time
POSTED ON 5/23/2024
CLOSED ON 7/27/2024
Job Posting for Executive Admin at Midwest Technology Partnership, LLC
Job Description
MTP is looking for an experienced Executive Admin to assist a Sr. Executive with the following activities. This is a fast-past role requiring strong time-management & organizational skills along with the ability to quickly adapt to daily priorities and interact effectively with a variety of team members and manage multiple tasks simultaneously.
Must have 3-5 years of experience working as an executive assistant.
This is a Hybrid role with 1-2 days per week onsite
Job Responsibilities:
Meeting Coordination:
Additional Support/Expectations:
MTP is looking for an experienced Executive Admin to assist a Sr. Executive with the following activities. This is a fast-past role requiring strong time-management & organizational skills along with the ability to quickly adapt to daily priorities and interact effectively with a variety of team members and manage multiple tasks simultaneously.
Must have 3-5 years of experience working as an executive assistant.
This is a Hybrid role with 1-2 days per week onsite
Job Responsibilities:
Meeting Coordination:
- Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
- Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
- Coordinate and arrange travel, including more complex travel (e.g., international, multi‐city
- Manage business partners’ passport and visa for international travel.
- Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate and
Additional Support/Expectations:
- Adapt to change quickly as the business partner rolls out guidance and tools for streamlining administrative work, and business partner alignments are adjusted.
- Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.).
- Attend various business meetings as needed to understand the business area and priorities.
- Create and edit documents, spreadsheets and presentations.
- Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
- Host external visitors as a representative of Elanco (e.g. recruiting; external partners/collaborators; customers; etc.)
- Assist with administrative tasks in pre‐boarding and onboarding of new employees to the area as requested by the business partners.
- Identify innovative techniques to increase productivity across the team.
- Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office.
- Handle additional administrative support or special projects as assigned by the Manager.
- Attend all team meetings, manager one on ones, and business partners updates
- Complete all required trainings and performance goals in a timely manner
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Estimate Salary for Executive Admin in Greenfield, IN
$83,206 (Medium)
$73,932 (25th)
$94,071 (75th)
For Employer
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Job openings at Midwest Technology Partnership, LLC
Midwest Technology Partnership, LLC
Greenfield, IN
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Midwest Technology Partnership, LLC
Indianapolis, IN
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Midwest Technology Partnership, LLC
Indianapolis, IN
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Midwest Technology Partnership, LLC
Indianapolis, IN
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