Executive Assistant 0621 (Denver, CO)

ABOUT MILES:

Miles Partnership is a full-service marketing consultancy focused exclusively on travel and tourism. Today we work with more than 130 destinations, hospitality businesses and other travel brands to deliver forward-thinking print and digital content-marketing solutions. We are a team of travel experts and travel enthusiasts, united in the belief that travel improves lives and strengthens communities. Our team members are passionate, open, curious and collaborative in order to have a lasting, positive impact on our clients and each other.

EXECUTIVE ASSISTANT JOB SUMMARY:

The Executive Assistant is responsible for identifying and addressing the needs of senior leaders and performing administrative tasks to ensure Miles Partnership’s workflow runs smoothly.

EXECUTIVE ASSISTANT RESPONSIBILITIES:

• Provide general administrative support and serve as liaison to the President through consistent contact.
• Gather, investigate, research and analyze information affecting the company’s work.
• Maintain multiple calendars, arrange meetings and appointments, and provide reminders.
• Reserve meeting rooms and coordinate room setup and catering, when needed.
• Prepare and manage meeting agendas, presentations, supporting documents and meeting minutes, as needed.
• Make travel arrangements (registration, flight, hotel, rental car, etc.) and prepare trip itineraries.
• Complete and submit bi-monthly expense reports.
• Prioritize work, especially email management, including prioritizing and assigning emails to team members for completed and/or follow-up.
• Manage information flow in a timely and accurate manner.
• Take thorough notes and accurately enter data.
• Develop and utilize an efficient documentation and filing system.
• Manage confidential and proprietary information with absolute discretion.
• Perform project work in all business areas as necessary.

REQUIREMENTS:

• Working knowledge of a marketing and advertising agency business.
• Proven experience as an executive administrative assistant/senior executive assistant.
• Ability to gather/compile information from several sources and build-out presentations and support presentation creation.
• Full comprehension of office management systems, technologies and procedures.
• Excellent knowledge of MS Office and Google Docs, Sheets and Slides.
• Exemplary planning and time management skills.
• Critical eye for detail and able to quickly troubleshoot and analyze work.
• Able to work collaboratively with all senior management and teams.
• Able to manage own workflow while coordinating with project teams and management on schedules, requirements, goals, and assignments as needed.
• Willing to take direction if and when needed, but also work independently.
• Able to respond positively to customer and peer criticism and feedback.
• Able to communicate clearly and concisely, both verbally and in writing.
• Able to effectively manage relationships, both internally and externally.
• Displays a dependable, strong work ethic.
• Able to work in a fast-paced, professional office environment.
• Able to use discretion and confidentiality.
• Able to foster trust with senior management through confidence and integrity.
• Able to grasp culture and intent when handling corporate matters and is not afraid to ask questions.
• Occasional travel required, sometimes requiring an overnight stay and off-hours communication.
• PACE, ACEA or other certification preferred

CORE COMPETENCIES:

• Self-starter
• Culturally Competent
• Emotional Intelligence
• Strong Self-Awareness
• Demonstrated Critical Thinking
• Proactive Problem Solving
• Teamwork/Collaboration
• Professionalism/Work Ethic
• Trustworthy, Reliable and Ethical
• Time Management
• Conflict Management
• Adaptable