Job Posting for Purchasing Coordinator at Milford Companies
Job Summary
Responsible for planning, purchasing and coordinating delivery of materials, supplies, resources for supply store and/or field service operations. Monitors consumption rates and existing inventory levels, performs replenishment planning and creates purchase orders to deliver materials. Collects internal requirements on an as needed or just in time basis. Uses established vendors and identifies additional sources to improve schedule or cost. Creates and maintains purchase orders and follows up with vendors to ensure delivery schedules are met. Coordinates delivery of goods to original requestors. Performs needed transactions and completes documentation in accordance with established processes and policies.
Essential Functions
Collects requests from various internal departments and consolidates demand information
Analyzes local inventory levels and determines best method to source additional material either from other company locations or vendors
Identifies new sources of supply to improve cost and/or schedule; requests new vendors as appropriate
Uses correct item numbers and requests new items as appropriate
Works with branch personnel to ensure correct quantities are received according to purchase orders and physical shipments; may directly receive material as required
Promotes utilization of excess/obsolete/dead-end inventory
Ensures receiving, staging and laydown areas are kept organized
Performs or arranges for equipment repair and calibration as required
Coordinates delivery of goods to original requests using internal parts runners or third party shipping
Completes necessary documentation, records transactions and communicates status as needed to other team members and departments
Reports purchasing related KPIs
Inventory levels and valuation
Inventory usage/consumption
Provides information for company controls and invoice processing
3 way match – Purchase Order, Proof of Delivery/physical receipt of goods, invoice
Monitors vendor performance data related to delivery and invoice processing
Job Qualifications
1-3 years in an inventory management or purchasing role
Working knowledge of oilfield equipment/goods
Ability to multitask, operate in a fast paced environment and balance competing demands
Prioritizes work and follows through tasks to completion
Knowledge of supply chain processes: procurement/purchasing, inventory management
Knowledge of ERP (Business Central, Oracle, SAP etc) and Microsoft Office applications
Good verbal and written communication skills
Must pass background, motor vehicle history and drug screening
Work Enviroment
Office environment, enclosed warehouse and outdoor storage yard
Ability to lift 50 pounds on a regular basis
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
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