Administrative Assistant

Responsibilities:

• Prepare agenda and meeting minutes for Municipal Authority
• Manage Municipal Authority documents and maintain organized records
• Answer questions from customers regarding bills and/or act as a liaison to the sewer billing company to assist customers with payments
• Accommodate settlement/title companies with customer information
• Process Municipal Authority applications, permits, and payment of fees
• Submit required Municipal Authority reporting documents to appropriate agencies
• Code invoices for payment
• Communicate with sewer operator, Authority members, and accounting/legal/engineering consultants as needed
• Update Municipal Authority website

Requirements and skills:

• Proficient in MS Office (Word and Excel)
• Previous experience as billing clerk or general accounting experience helpful but not necessary
• Good organizational skills
• Excellent communication skills
• Ability to work efficiently and independently
• Strong attention to detail
• High school diploma or GED

The Millcreek-Richland Joint Authority located in the Borough of Richland, PA is looking for a detailed-oriented, part-time, reliable Administrative Assistant to interact with customers regarding sewer questions, applications, and payments, and perform other various administrative and clerical tasks for the Authority as needed. Candidates for the position should be able to multitask and deal with customer concerns in a professional manner.

The employee shall be required to work in the Municipal Authority office a minimum of 2 to 3 times a week on a set schedule to pick up mail, answer phone messages, respond to e-mail questions, update the Authority website, and complete administrative and clerical tasks. The set schedule shall be determined by the employee and the Authority, but must be during weekdays and include morning and/or afternoon hours.

The employee must be accurate and reliable in handling documents. Strong math skills and a high degree of organizational ability are essential. The employee must possess computer skills related to use of e-mail, internet, online payment systems, MS Office (Word and Excel), and website management. Pre-employment criminal background and credit checks are required for this position.

Note: This job description is intended to provide a general overview of the position. It is not exhaustive or comprehensive. Other duties may be assigned as needed to meet the ongoing needs of the organization.

Job Type: Part-time

Pay: Up to $20.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Work Location: In person