Executive Administrative Assistant

Position Overview:

We are seeking a highly organized and proactive Executive Administrative Assistant to join our team and provide operational support to our Executive Leadership Team. This role involves supporting the executive leadership team in various administrative tasks critical to the smooth operation of our organization.

What You Will Do:

• Coordinate meetings, manage agendas, and distribute notes for the Executive Leadership Team.
• Gather, format, and disseminate information for internal and external requests.
• Conduct research to support decision-making and assist in report and presentation preparation.
• Ensure strict adherence to confidentiality policies across all activities.
• Proactively identify opportunities to streamline administrative processes.
• Assist in organizing celebratory events and handle expense report submissions.
• Coordinate catering and external meals for executive team members.
• Maintain office supplies and ensure organizational needs are met.
• Manage calendar appointments, travel arrangements, and expense tracking for executives.
• Provide additional administrative support as directed.

What You Will Bring:

• 3 years of executive level administrative support experience, preferably within the printing or related industries.
• Proficiency in project management techniques.
• Strong organizational skills and ability to manage multiple tasks under pressure.
• Excellent written and verbal communication skills.
• Capacity to anticipate needs and provide exceptional support.
• High emotional intelligence and professionalism in all interactions.
• Attention to detail and commitment to data accuracy.
• Proficiency in Microsoft Office Suite and willingness to learn new software systems.
• Ability to handle confidential information with integrity and discretion.
• Proactive collaborator with a focus on team success.
• Adaptability and effectiveness in navigating ambiguous situations.

How You Will Be Successful:

• Organization is your guidepost: You demonstrate strong organizational skills to manage multiple tasks efficiently.
• Communication is collaboration: You've developed excellent communication skills for effective interaction with executives and team members.
• Forward-thinker in fast-paced environments: You display a proactive attitude in anticipating needs and providing timely support. You've demonstrated adaptability and flexibility to navigate dynamic work environments, while maintaining a professional approach.
• Integrity in what you do: You understand that confidentiality and integrity is not only important when it comes to handling sensitive information, but key to relationship-building with stakeholders.

Join us at Millennium Print Group and be part of a team dedicated to excellence and innovation in the printing industry!