Accounts Payable Shipping Coordinator Specialist

POSITION SUMMARY:  Responsible for all activities in the accounts payable/receivable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.

POSITION COMPETENCIES: Responsibilities associated with each position are a combination of organizational-wide and department specific standards. Performance is evaluated initially during each employee’s Introductory Period using the on boarding plan and manager observation.  Thereafter, competencies are assessed on an on-going basis and formally documented annually using the Annual Performance Evaluation Form.

ORGANIZATIONAL RANKING:

Reports To:         Department Supervisor                      

Supervisory Responsibilities: None             

JOB FUNCTIONS:

Every effort has been made to make this job description as complete as possible.  However, it in no way states or implies that these are the only duties the incumbent will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

ESSENTIAL JOB FUNCTIONS::

• Manages collection activities such as sending follow-up inquiries, negotiating with past due accounts, and referring accounts to collection agencies
• Code freight bills for payment
• Apply freight to invoices
• Maintain all invoices, expenses and bills
• Relieve inventory on a daily basis by ship confirmation of orders
• Punctuality and Regular attendance are required on the job

MEASURES OF EFFECTIVENESS:

• As observed by manager and others.
• Review of documentation.
• Responsibilities are performed in a professional, safe, competent, and efficient manner as determined by project outcomes, and other internal and external processes. 
• Conduct and interpersonal relationships contribute positively to the delivery of quality results and services, and to orderly operation of the department and the organization.
• Skills are maintained and enhanced through continuous learning, willingness to be flexible and change, work with team members, participation in planning activities, and attendance at in service and continuing education programs.

POSITION REQUIREMENTS/QUALIFICATIONS:

Education/Experience:  High school diploma or general education degree (GED): or one to three months related experience and/or training; or equivalent combination of education and experience .

Special Skills/Qualifications:  Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

MENTAL AND EMOTIONAL REQUIREMENTS: The incumbent must manage stress appropriately; make decisions under pressure; handle multiple priorities, work alone; work in areas that are confined and/or crowded.

ENVIRONMENTAL CONDITIONS: The incumbent may be exposed to toxins, chemicals, and extreme temperatures (30degrees F – 115 degrees F), dust, fumes, moving mechanical parts, high pitched noises, or gases.  The incumbent will spend approximately 75% of their time indoors.

PHYSICAL DEMANDS: SEDENTARY WORK:  Lifting  30 lbs. maximum and frequently lifting and/or carrying articles.

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; talk and hear. The employee is occasionally required to sit, stoop, kneel, or crouch. The employee must regularly lift/or move up to 25 pounds and occasionally lift and/or move 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus

CONTACTS / INTERACTS WITH:               Employees and Clients