Accountant

JOB SUMMARY

Do you love working in a sophisticated, global, interdependent environment? Do you have a passion for developing real estate strategies? As part of our Real Estate and Development group, you’ll have a meaningful role in transforming spaces into our corporate offices, stores, and product development centers. You’ll be an integral part of ensuring that the Company’s continued growth is sustainable and successful worldwide. Our goal is to ensure those workplaces also run efficiently, so everyone at Company can focus on what they do best. Join us, and together, we’ll make it possible for Company’s physical spaces to reflect the same simplicity and beauty as our products. The Global Real Estate Lease Management team is responsible for managing and administering Company’s real estate leases and owned properties, reporting portfolio key data and critical dates, maintaining the system of record, abstracting leases, and developing relationships with local property managers and landlords. The team works with many internal cross-functional business partners including Real Estate, Facilities, Project Management, Legal, Tax, Risk Management, Corporate Accounting, and Finance. In addition, the team works with many external business partners such as outside legal counsel, third-party consultants, and landlords.

Title: Global Lease Administrator

Location:  San Jose, CA (Hybrid)

Duration: 6 Months  

RESPONSIBILITIES INCLUDE:

The candidate will assist in the day-to-day operation of the Global Lease Management Department.
Duties include but are not limited to:
- Ensure 100% data integrity such that lease documents are interpreted, abstracted, and entered into the system of record accurately.
- Manage the system of record and work with third-party system providers as required.
- Ongoing verification and abstraction of lease information and appropriate updating of the database, as needed.
- Responsible for new lease setup to include acquiring vendor payment information and contacts, insurance certificates, and database updates.
- Handle collection of tenant allowances due from landlords as needed.
- Manage and administer any leases/subleases Company has with other parties (as a landlord or sub-landlord).
- Draft lease correspondence and notices, address and resolve landlord/tenant payment issues, and monitor leases/amendments for rent start-up, operating expense changes, changes in ownership, alteration consent, and lease terminations.
- Oversee day-to-day landlord relationships regarding account receivables and maintenance issues.
- Research and prepare comparative and financial analyses of real estate matters, keeping current records of all leased properties.
- Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates. This includes comparing the landlord's calculations to lease requirements/provisions.
- Prepare and distribute all real estate Key Date reports.
- Support the Lease Management team, Real Estate Director, and Real Estate Managers as required.

REQUIREMENTS:

- Demonstrated hands-on Lease Management experience.
- Ability to review, interpret, and abstract legal real estate documents.
- Experience with database/records management.
- Consistent track record of successfully handling multiple priorities.
- Attention to detail and strong interpersonal skills are required.
- Proven financial, analytical, and creative problem-solving skills.
Demonstrated ability to understand/influence the business and build effective partnerships.
Excellent oral and written communication skills.
Proven track record of meeting deadlines in a fast-paced and dynamic environment.

EDUCATION

BA or BS or equivalent/Paralegal Certificate