What are the responsibilities and job description for the Financial Assistant 1 position at MIT?
Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.
FINANCIAL ASSISTANT 1, MIT Museum (MITM), to process MITM earned income (from store, admissions, programs, etc.), assist with overseeing MITM’s merchant services accounts, serve as the point person for documentation and approval of all purchases by Museum credit card (P-Card) holders, provide administrative support to the financial officer on managing capital budgets, and circulate budget variance reports to MITM budget managers. Responsibilities include approving store inventory credit card purchases; verifying cash deposits and adjusting entries as necessary, preparing weekly cashier’s report, verifying credit card deposits processed through the admissions desk, verifying merchandise payments made via credit card, and creating check requisitions for merchandise payments made by check; reconciling inventory purchasing card statement and confirming credit card revenue is deposited; reconciling UPS bill and authorizing payment; preparing monthly sales tax report and monthly and YTD operating statements; performing fiscal year-end closing tasks associated with the store operating account; making bi-weekly cash deposits, replenishing/setting up change banks, ordering equipment for transaction processing, following up with Merchant Services and/or Cybersource for income due, and tracking incoming funds from vendors; ensuring receipt of necessary financial documentation; and performing other duties as requested.
The MITM posts full job descriptions here.
Job Requirements
REQUIRED: high school diploma or its equivalent; at least two years’ financial/accounting experience; excellent communication, organizational, analytical, and time-management skills; attention to detail; excellent follow-through; strong accounting skills; sound judgment; and ability to work both independently and as part of a team. PREFERRED: bachelor’s degree in a relevant field; proficiency with Microsoft Office (especially Excel); familiarity with retail and university accounting and purchasing systems; and experience with MIT’s financial software (SAP). Job #21657-4
