Administrative Assistant

Administrative Assistant   Job Summary: The Administrative Assistant will provide comprehensive administrative support to the SVPs whom they support. This role is a unique opportunity to play a vital role in enhancing the efficiency and success of our executive leadership.   Key Accountabilities: Provides full administrative support to SVPs, working independently but with occasional guidance from senior personnel. Collects, reviews, and analyzes data and prepares complex reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheets, or specialized software. Prepares and distributes reports and communications on a regular schedule to ensure timely and accurate dissemination of information. -Handles incoming phone calls, responding to routine inquiries from external and internal sources. Route these queries with appropriate correspondence or messages. Schedules and coordinates meetings, travel, and other group activities. Administers expense reporting, invoicing, disbursements, debit notes, ISF, dividends, office supply inventory, or other related processes. Undertake responsibilities as the IT Coordinator, ensuring smooth coordination of technology-related tasks. Assists CPCD assistants in providing proper coverage for the organization apos;s executives, SVPs, and guests. Provides backup support and coverage for other assistants and executives in the organization as requested.   Job Qualifications: 1-3 years of previous related experience is required. Intermediate-level experience in Microsoft Office Is preferred. Previous experience with SAP and other administrative systems is preferred. Detail-oriented approach to ensure accuracy in reports, communications, and administrative processes. Ability to work independently while also being a collaborative team player. Full bilingual fluency in Japanese and English is required. Previous experience in a Japanese company is preferred. A high school diploma is required.

Salary : $62,700 - $81,700