What are the responsibilities and job description for the AR/AP Specialist position at MMT?
SUMMARY
At MMT - Glebar, our objective is to develop excellence in automation, machine design, material handling, and custom tooling. Each position contributes to the success of the company through accountability, responsiveness, and a solutions-oriented mindset. MMT - Glebar is in an expansion mode and is looking for a Specialist in AR/AP to support our accounting team.
The position is responsible for supporting management and business units through cash application, debt collection and invoice generation functions. The position further supports the company by supplier invoice data management, supplier account reconciliation and expense reporting functions.
Essential Functions:
To accomplish this job successfully, an individual must be able to perform satisfactorily, with or without reasonable accommodation each stated essential function. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Accounts Receivable Management Responsibilities:
Accounts Payable Management Responsibilities:
Invoicing and Tax Compliance:
Skills and Abilities:
This position works in an office environment, in proximity to shop work environment. The employee must be cognizant of hazards, including but not limited to variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, and exposure to high heat or exposure to chemicals.
At MMT - Glebar, our objective is to develop excellence in automation, machine design, material handling, and custom tooling. Each position contributes to the success of the company through accountability, responsiveness, and a solutions-oriented mindset. MMT - Glebar is in an expansion mode and is looking for a Specialist in AR/AP to support our accounting team.
The position is responsible for supporting management and business units through cash application, debt collection and invoice generation functions. The position further supports the company by supplier invoice data management, supplier account reconciliation and expense reporting functions.
Essential Functions:
To accomplish this job successfully, an individual must be able to perform satisfactorily, with or without reasonable accommodation each stated essential function. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Accounts Receivable Management Responsibilities:
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- Regularly updates management regarding the status of past due or problem accounts.
- Maintains credit limits and terms information in Epicor’s customer master database and works independently with sales to change credit limits for established customers.
- Makes determinations regarding releasing orders, based upon payment history and current order status. Audits credit hold compliance by sales associates.
- Verifies accuracy of billing data and revises any errors.
- Retrieves, processes, and posts various customer payments, such as, checks, ACH payments, wire transfers, and credit cards.
- Works with customer and external collection agents to resolve past due accounts as needed on problem accounts. Conforms to pre-established days-sales-outstanding (DSO) and past due targets.
- Assistance customers with payment related issues. Works with sales and operations teams to troubleshoot customer account issues.
Accounts Payable Management Responsibilities:
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- Regularly updates management regarding the status of past due or problem accounts.
- Compiles and completes needed information for new vendor creation and setup.
- Maintains credit limits and terms information in ERP’s supplier master database and works with the business units to update information for established suppliers.
- Verifies accuracy of vendor invoice data and works to resolve any errors.
- Reconciles supplier accounts and works to resolve discrepancies.
- Enter supplier invoices in ERP in preparation for vouchering.
- Reviews documents to ensure payables 3-way match.
- Keep records of invoices, issued POs and support documents.
Invoicing and Tax Compliance:
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- Prepares and issues itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
- Reviews documents such as purchase orders, field tickets, and proof of delivery records for accuracy.
- Keep records of invoices and support documents.
- Maintains appropriate documentation to ensure sales tax and tax exemption compliance.
- Communicate with insurance company to obtain certificates of insurance (COI) as requested.
- Perform account reconciliation work.
- Support annual audit process.
- Performs other duties as directed.
- Communication – Ability to effectively communicate with others verbally and in writing.
- Detail Oriented – Ability to pay attention to the minute details of a project or task.
- Reliability – The trait of being dependable and trustworthy.
- Time Management – Ability to utilize the available time to organize, prioritize and complete work within given deadlines.
- Accuracy – Ability to perform work accurately and thoroughly.
- Accountability – Ability to accept responsibility and account for his/her actions.
Skills and Abilities:
- 3 years’ experience in accounts receivable and/or accounts payables.
- Associates degree in a business-related field; Bachelor’s degree preferred.
- Expertise in Microsoft Office Suite.
- Experience with ERP system, Epicor 9, Great Plains 2015 or later, QuickBooks Online preferred.
This position works in an office environment, in proximity to shop work environment. The employee must be cognizant of hazards, including but not limited to variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, and exposure to high heat or exposure to chemicals.
Salary : $49,700 - $63,000
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